Accounts Payable- Temp in Gibsonton, Florida at Sole Construction Partners

Job Description

We are seeking an experienced Accounts Payable Clerk to join our team. This person will be responsible for ensuring accurate and timely payments, invoice management and resolution of vendor account discrepancies. The ideal candidate will have excellent communication and organizational skills, be detail-oriented, and possess the ability to work both independently and as part of a team. Bilingual in Spanish a plus!

Key Responsibilities

• Effectively and professionally communicate internally and externally to resolve discrepancies and inquiries
• Reconcile vendor statements and follow up on outstanding vendor invoices, identify and resolve discrepancies
• Process vendor invoices by verifying accuracy and matching to relevant purchase orders
• Ensure vendor purchase orders and invoices using the correct accounting codes
• Enter vendor invoice data into financial software accurately and timely
• Manage the weekly invoicing, payment, and issues for vendor accounts
• Ensure receipt of credits from vendors for billing inaccuracies
• Provide updates on open invoices and credits
• Request and manage Notice to Owner releases in a timely manner
• Assist with month-end closings, and additional accounting functions, as necessary

Requirements:

• High School Diploma
• Bilingual: Spanish/English preferred
• 1+ years of experience in Accounts Payable or related field
• Proficient in Microsoft Office, particularly Excel (formulas, pivot tables, VLOOKUP’s, etc.)
• Strong attention to detail and ability to work with high levels of accuracy
• Excellent written and verbal communication skills
• Knowledge of Sage a plus
• Ability to work independently and meet deadlines
• Strong analytical and problem-solving skills

  Essential Functions and Expectations

  1. Invoice Processing and Payment Management
  • Process a high volume of vendor invoices with 98% accuracy, adhering to company policies and procedures
  • Match invoices to purchase orders and receiving documents, resolving discrepancies within 24 hours
  • Maintain a consistent 2-day turnaround time for invoice processing from receipt (exceptions may apply dependent upon supplier)
  2. Vendor Account Management
  • Reconcile vendor statements monthly, identifying and resolving discrepancies within 48 hours
  • Manage vendor inquiries and issues, providing resolutions within 2 business day
  • Maintain accurate vendor files and payment records in the accounting system
  3. Financial Data Entry and Reporting
  • Enter financial data into accounting software with 100% accuracy
  • Generate weekly reports on open invoices, credits, and payment status
  • Contribute to month-end closing processes, meeting all deadlines as set by the Accounting team
  4. Compliance and Controls
  • Adhere to all internal control procedures and company policies
  • Ensure proper coding of all transactions according to the company's chart of accounts
  • Assist in preparing documentation for internal and external audits as needed
  5. Communication and Collaboration
  • Maintain professional communication with vendors and internal stakeholders
  • Provide timely updates to the Accounting Manager on any significant issues or discrepancies
  • Collaborate effectively with other departments to resolve invoice or payment-related issues

  Performance Standards

  • Maintain a 99% accuracy rate in data entry and payment processing
  • Process invoices within established timeframes, with 95% of invoices processed within 3 business days
  • Achieve a 98% satisfaction rate from internal stakeholders and vendors
  • Contribute to maintaining Days Payable Outstanding (DPO) within company targets
  • Identify and implement at least two process improvements per quarter to enhance efficiency

  The Accounts Payable Clerk is expected to perform these duties in accordance with company policies and procedures while maintaining the highest standards of accuracy, efficiency, and professionalism.

What We Offer
At Sole Construction Partners, we reward great work with competitive pay, comprehensive health benefits, and a 401(k) with company match. You’ll enjoy paid holidays, floating holidays, and three weeks of PTO to recharge. We’re committed to your growth in a specialized, in-demand niche, and you’ll be part of a team that values integrity, accountability, and celebrating wins together. A strong, supportive culture rooted in integrity, performance, and teamwork