Procurement & Sourcing Specialist at Welia Health – Mora, Minnesota

Department: Materials Management

Reports To: Director of Support Services

SUMMARY

The Procurement and Sourcing Specialist coordinates and is responsible for facilitating and implementing processes and systems for managing materials, inventory control, procurement, and vendor/technician visits for the facility under the direction of the Director of Support Services. Responsibilities include management of materials acquisition, receiving, storage and distribution, utilizing Oracle procurement system. Serves as a liaison between Supply Chain and all departments as directed, vendors and technicians to ensure effective and efficient management of supplies, instruments, and equipment.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Monitors and recommends restock levels as needed.

Manage purchase order process, receiving and issues for all assigned departments.

Reports backorders to Materials Management.

Manage the storage of all department's stock and non-stock inventory in an efficient manner consistent with facility practices.

Requisition surgical and medical supplies, implants, and small equipment necessary to support the needs of the departments and physicians.

Develop and maintain customized requisitions to facilitate the ordering of department inventory through the Oracle procurement system.

Assist in the preparation of financial reports highlighting utilization and cost effectiveness of supplies, cost per procedure, and comparative benchmarks.

Generate routine and ad-hoc reports as requested by Department Directors and Support Services Director.

Analyze cost data in relationship to usage while maintaining quality clinical outcomes.

Take an active approach in relation to standardization and utilization. Continue to review Medline Renewal opportunities for reprocessed instruments and supplies.

Collaborate with all departments to support goals of product standardization and contract optimization opportunities.

Ensure objective of enhancing patient care in a cost-effective manner through effective utilization of and savings from Premier GPO contracted supplies and equipment is carried out.

Facilitate system wide coordination to insure cost-effective utilization of supplies and materials.

Assess the need for new supplies, materials, and equipment with staff to evaluate, select, acquire, and educate on new products and equipment.

Collaborate with Department Directors and Support Services Director to assist in capital acquisitions.

Maintain current knowledge of Fairview Purchasing Network and Premier contracts. Attends Spring and Fall meetings as directed by Support Services Director.

Manage equipment, materials, and supplies within budget and identifies root causes of variances and develops action plans for improvement.

Manage inventory levels to maximize inventory turn while maintaining adequate stock.

Maintain current knowledge of materials management issues to be able to fill in when needed.

Demonstrate behavior standards when other duties are assigned.

Manage and develop equipment tracking best practices by maintaining list of current equipment in departments. The Procurement and Sourcing Specialist will work collaboratively with Biomed team to ensure matching equipment lists and timely completion of Bill of Sale paperwork, if necessary.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position, as the employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by the supervisor.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High School graduate or equivalency required. Associates degree in business, finance or a related field preferred. Experience: Minimum of 3 years experience in supply chain procurement and inventory management required.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to work independently.

Effective interpersonal relationship skills including good listening and communication skills.

Ability to handle confidential information discreetly and appropriately.

Adjusts to stressful situations with confidence and good judgment.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to toxic or caustic chemicals. The employee is occasionally exposed to extreme cold and extreme heat. The noise level in the work environment is usually moderate.

The duties of this job description represent Class III hazards as classified by OSHA.

I have the ability to perform the essential functions of Procurement & Sourcing Specialist with or without a reasonable accommodation.

Welia Health is an Equal-Opportunity Employer