Part-time, Program Secretary, Upward Bound Programs - Monroe Community College at Monroe Community College – Rochester, New York

Monroe Community College

Position Title: Part-time, Program Secretary, Upward Bound Programs - Monroe Community College

Location: Rochester, NY Category: Support Staff/Civil Service Posted On: Thu Mar 21 2024 Job Description:

Job Function:

The Program Secretary reports to the Director of UB and is responsible for gathering data from all UB staff, maintain and update in-house Excel database, log data into the program's database, producing records and reports mandated by the funder, preparing correspondence, preparing meeting agendas and minutes, and handling other relevant projects as assigned by the Director.

Description of Duties:

• Collect, log and maintain statistical data as required by the United States Department of Education.
• Maintain and develop Excel database for MCC-UB program
• Maintain updated contact information and contact/participation hours for all UB students.
• Log all student activity hours.
• Process requisitions for UB staff travel, conferences and purchased services.
• Take minutes at UB staff meetings.
• Prepare program correspondence.
• Coordinate reservations and payments for UB activities and field trips.
• Coordinate student/parent mailings and maintain data on mailings.
• Manage hiring of part-time staff including completing hiring forms and calculating payroll.
• Reserve space for UB functions including classrooms and workshop space.
• Organize confidential records required by USED and MCC in a digital format.
• Take inventory and replenish all office supplies.
• Assume other duties as assigned by the Program Director.

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Job Requirements:

Required Qualifications:

• Graduation from high school or possession of an equivalency diploma, plus EITHER;
  • (A) One (1) year paid full-time or its part-time equivalent office clerical or secretarial experience; OR,
  • (B) Successful completion of thirty (30) college semester credit hours; OR,
  • (C) An equivalent combination of education and experience defined by the limits of (A) and (B) above.

Preferred Qualifications:

• Associate's Degree from an accredited institution plus two years' experience in office procedure and database management or a high school diploma with five years' experience in office procedure and database management
• Ability to complete assignments with minimal direct supervision
• Ability to multi-task with great attention to detail
• Ability to design, program and maintain Excel database
• Proficiency in MS Office Word and Excel
• Excellent organizational, interpersonal and communications skills
• Ability to work in a culturally diverse environment
• Ability to be a flexible team member
• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Job Type: Part - time

Hours: Approximately 20 hours per week

Salary: $17 to $22 per hour depending on prior experience and education level

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

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