Director of Graduate Medical Education in Phoenix, Arizona at Valley College Of Osteopathic Medicine

Job Title: Director of Graduate Medical Education

Department: Department of Clinical Education and Graduate Medical Education

Reports To: Associate Dean for Clinical Education and GME

FLSA Status: Exempt

Employee Category: Administrative Staff / Faculty

Work Location: 2525 W Townley Lane Phoenix, Az 85021

Work Schedule: e.g., Monday-Friday, 8:00 a.m. - 4:30 p.m.

Travel: Up to 30%

Direct Reports: Associate Dean of Clinical and GME

Hiring Salary Range: $116,000-$162,000

Our Mission

The Valley COM is dedicated to training osteopathic physicians with the courage to lead, the passion to serve, a devotion to learning, and an unwavering commitment to improve the health and wellbeing of our patients and communities through innovative technologically advanced clinical care.

Our Vision

To train osteopathic physicians who are both leaders and lifelong learners with a commitment to care for patients and communities, with an emphasis on meeting the healthcare needs of the underserved areas of Arizona.

Position Summary

The Director of Graduate Medical Education (GME) leads the development, growth, and operational oversight of graduate medical education programs and partnerships for The Valley COM. Working closely with the Associate Dean of Clinical Education and GME, The Valley COM leadership, and clinical affiliates, the Director builds residency and fellowship opportunities that meet the needs of The Valley COM graduates and the communities in the affiliated states, consistent with The Valley COM's mission. The Director supports new and existing programs in achieving and maintaining ACGME accreditation and Osteopathic Recognition and serves as a key liaison between The Valley COM, partner hospitals and health systems, and accrediting bodies.

PLEASE NOTE: When submitting your application; you MUST include your Proof of Degree (highest earned), any certifications, licenses, CV and Cover Letter.

Essential Duties and Responsibilities

GME Development and Strategy

• Develop and execute a multi-year GME growth plan aligned with The Valley COM's strategic plan and the residency needs of its graduates.
• Identify, recruit, and develop new residency and fellowship programs with clinical partners, with emphasis on priority specialties, e.g., primary care, rural and underserved medicine.
• Assist new programs with initial sponsoring institution and program applications, including handbooks, policies, procedures, and supporting documentation.
• Support partner institutions in pursuing and maintaining ACGME Osteopathic Recognition.
• Assist in developing initial program budgets and financial planning, including support for partners on resident/fellow FTE cost reporting for Medicare reimbursement.
• Prepare progress reports on GME development for The Valley COM’s leadership and the Board of Trustees and Managers.

Accreditation and Compliance

• Provide expert guidance on ACGME institutional and program requirements to GME leadership, program directors, and coordinators.
• Prepare materials and documentation related to GME for COCA accreditation and ACGME accreditation.
• Organize and conduct mock accreditation site visits and document reviews.
• Track program citations and assist program directors with action plans to address them.
• Compile and submit required reports and data to ACGME, AMA (FREIDA), specialty colleges, and other external agencies.
• Implement and monitor GME policies, including resident/fellow work hours, supervision, due process, patient safety, and onboarding and credentialing.
• Stay current on ACGME, COCA, and other regulatory requirements and best practices through professional organizations and national meetings (e.g., ACGME, AACOM).

Partnerships and Liaison

• Serve as liaison between The Valley COM, affiliated residency programs, clinical partners, and accrediting bodies.
• Work with GME leadership and legal counsel/contracts office to create and update affiliation agreements and program letters of agreement.
• Maintain regular communication with new and existing GME programs.
• Represent The Valley COM at site visits, conferences, residency fairs, and community events.
• Promote affiliated residency programs to The Valley COM students and connect graduates with opportunities at partner sites.
• Plan and execute the annual The Valley COM Residency Fair.

Operations and Committee Support

• Manage day-to-day operations of the GME office, including budget development and oversight.
• Support the Graduate Medical Education Committee (GMEC) and related subcommittees: agendas, membership, logistics, minutes, and records.
• Convene regular GME meetings with clinical and academic leadership and maintain agendas and minutes.
• Coordinate onboarding, orientation, and offboarding logistics for residents, fellows, and GME staff in partnership with Human Resources.
• Coordinate trainee semi-annual reviews and in-training examinations, including osteopathic standardized examinations, as applicable.
• Develop data tools and reports to monitor program quality, residency placement, and accreditation readiness.

Leadership and Supervision

• Supervise GME administrative staff and program coordinators, including hiring, performance evaluations, scheduling, coaching, and corrective action in coordination with program directors and Human Resources.
• Provide training on residency management software, accreditation requirements, annual program evaluations, and other compliance topics.
• Support faculty development, well-being initiatives, and professional development for residents, fellows, faculty, and staff.
• Participate in strategic planning for the department and college and assist with policy development.
• Perform other duties as assigned.

Qualifications

Required

• Master’s in healthcare administration, medical education, business, or related field.
• Minimum of three (3) years of graduate medical education experience.
• Minimum of two (2) years of supervisory or management experience.
• Working knowledge of ACGME institutional and program requirements.
• Strong writing skills, including experience creating policies, handbooks, and accreditation documents.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to travel to clinical sites, conferences, and events as required.

Preferred

• Doctoral degree (MD or DO)
• Certification through the National Board for Certification of Training Administrators of Graduate Medical Education (C-TAGME).
• Experience with ACGME initial accreditation (sponsoring institution and/or program).
• Experience with Osteopathic Recognition and COCA accreditation.
• Experience at a college of osteopathic medicine or a start-up academic institution.
• Budget development and management experience, including GME financing and Medicare cost reporting.
• Experience with residency management software MedHub/New Innovations

Knowledge, Skills, and Abilities

• Excellent interpersonal, verbal, and written communication skills.
• Ability to build collaborative relationships with physicians, health system leaders, faculty, and staff.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced, evolving environment.
• Ability to gather and analyze data and produce clear reports.
• Sound judgment and the ability to handle sensitive and confidential information with discretion.
• Adaptability and comfort building processes from the ground up.
• Commitment to The Valley COM's mission and values.

PLEASE NOTE: When submitting your application; you MUST include your Proof of Degree (highest earned), any certifications, licenses, CV and Cover Letter.

Physical Demands and Work Environment

Work is performed primarily in an office environment. Regular travel by car and air is required, not to exceed approximately 30% of work time. Must be able to sit, stand, and use standard office equipment for extended periods, and occasionally lift and/or move up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Information

The Valley COM is dedicated to developing osteopathic physicians who are not only technically proficient but also serve with compassion and a deep commitment to patient care. Our unique approach blends the sciences, arts, and social sciences into both our curriculum and culture, nurturing leaders who will transform healthcare across Arizona and beyond.

It is the firm policy of THE Valley COM does not to discriminate on the basis of race, ethnicity, color, sex, sexual orientation, gender, gender identity, religion, national origin, age or disabilities. It is a violation of The Valley COM policy to discriminate in the selection of administrative personnel, faculty and staff, and students; the provision of employment opportunities, benefits or privileges; to create discriminatory work conditions; or to use discriminatory evaluative standards in employment if the basis of that discriminatory treatment is, in whole or in part, on the basis of race, ethnicity, color, sex, sexual orientation, gender, gender identity, religion, national origin, age or disabilities. Further, it is a violation of The Valley COM Policy to discriminate in the selection of administrative personnel, faculty and staff, and students if the basis of that discriminatory treatment is, in whole or in part, genetic information or marital status in its programs, activities, hiring, or the admission of students. Discrimination of this kind may also be strictly prohibited by a variety of federal, state and local laws.