Building & Facilities Manager in Lincolnshire, Illinois at J R CARLSON LABORATORIES INC

Building & Facilities Manager

Lincolnshire, IL | Fully On-Site

Schedule: Monday–Friday, Full-Time

Pay: $110,000+ annually, commensurate with experience.

Benefits: Medical, Dental, Life Insurance, 401(k), Profit Sharing, Fitness Center and more!

Since 1965, Carlson Labs has been a leader in the vitamin and supplement industry and has won numerous awards for freshness, potency, purity, and flavor. Carlson is family-owned and WBENC certified. We take pride in providing families with the highest quality vitamins, minerals, omega-3s, kids’ products and other nutritional supplements.

The Building & Facilities Manager is responsible for the overall maintenance, operation, safety, and reliability of the company's 400,000-square-foot campus, consisting of a 200,000-square-foot warehouse, a 200,000-square-foot office building, and 30 acres of surrounding grounds in Lincolnshire, Illinois. This position oversees all building maintenance activities, facility infrastructure, equipment, grounds, and related services while leading a team of maintenance personnel.

This individual will ensure the facility operates efficiently, safely, and reliably by developing and implementing preventative maintenance programs, coordinating repairs and capital improvement projects, managing outside contractors, and maintaining compliance with applicable building, fire, environmental, and workplace safety requirements.

The ideal candidate is a hands-on facilities leader with strong technical knowledge, excellent organizational and leadership skills, and experience managing maintenance operations within a large warehouse, distribution, manufacturing, or industrial environment.

Essential Duties and Responsibilities

Facilities Operations & Building Maintenance

• Oversee the day-to-day operation, maintenance, and upkeep of the 400,000-square-foot facility and close to 30 acres of surrounding grounds.

• Ensure building systems and infrastructure remain in good operating condition, including HVAC, electrical, plumbing, lighting, roofing, dock doors, loading docks, fire protection systems, and building controls.

• Manage routine and emergency building repairs, troubleshooting issues and coordinating timely resolutions.

• Maintain the overall condition, functionality, cleanliness, and appearance of the facility and surrounding grounds.

• Identify facility improvement opportunities and recommend solutions to improve operational efficiency, reliability, and cost-effectiveness.

• Coordinate building inspections, repairs, renovations, and facility improvement projects.

Maintenance Team Leadership

• Direct, supervise, and develop the facility maintenance team.

• Assign daily work orders, prioritize maintenance requests, and monitor completion of work.

• Establish performance expectations and ensure maintenance activities are completed safely, efficiently, and to established standards.

• Provide technical guidance, coaching, and training to maintenance personnel.

• Ensure adequate staffing, scheduling, and coverage for routine and emergency maintenance needs.

• Foster a culture of accountability, teamwork, safety, and continuous improvement.

Preventative Maintenance & Equipment Reliability

• Develop, implement, and maintain a comprehensive preventative maintenance (PM) programs for building systems, facility equipment, production equipment and related machinery.

• Establish maintenance schedules, inspection procedures, and service intervals for facility and production equipment.

• Coordinate and oversee routine preventative maintenance of production equipment to minimize downtime, maintain equipment reliability, and support uninterrupted manufacturing operations.

• Maintain accurate maintenance records, equipment histories, work orders, and service documentation.

• Monitor recurring maintenance issues and identify root causes to prevent equipment failures, production interruptions, and unnecessary downtime.

• Evaluate the condition and remaining useful life of facility assets and production equipment and recommend replacement or upgrades when appropriate.

• Coordinate equipment repairs, troubleshooting, and servicing with internal maintenance personnel and outside vendors as needed.

• Implement an effective work order tracking system to monitor maintenance activities and completion rates.

Vendor & Contractor Management

• Manage relationships with outside contractors, service providers, and maintenance vendors.

• Obtain and evaluate service proposals, negotiate pricing, and oversee contracted work.

• Ensure contractors follow facility safety requirements and complete work according to specifications.

• Monitor vendor performance, service quality, and responsiveness.

• Coordinate specialized services, including HVAC, electrical, plumbing, fire protection, roofing, pest control, waste management, and other facility-related services.

Safety, Compliance & Regulatory Requirements

• Ensure the facility is maintained in compliance with applicable building codes, fire codes, OSHA requirements, and environmental regulations.

• Coordinate required inspections, testing, certifications, and preventive maintenance of life-safety systems.

• Maintain appropriate documentation, inspection records, and maintenance logs.

• Identify potential facility hazards and implement corrective actions.

• Partner with Operations, Safety, and other departments to address facility-related safety concerns.

• Ensure maintenance personnel follow established safety procedures and use appropriate personal protective equipment.

Budgeting & Capital Projects

• Develop and manage the facilities maintenance operating budget.

• Monitor maintenance expenses, identify cost-saving opportunities, and control spending without compromising facility reliability or safety.

• Prepare capital expenditure recommendations for building repairs, equipment replacement, and facility improvements.

• Oversee facility-related capital projects from planning and contractor selection through execution and completion.

• Evaluate equipment and service costs to support sound long-term maintenance and investment decisions.

• 10+ years of experience in facilities management, building maintenance, or industrial maintenance.

• 2+ years of experience supervising or managing a maintenance team.

• Demonstrated experience overseeing a large warehouse, distribution center, manufacturing facility, or industrial property.

• Strong working knowledge of building systems, including HVAC, electrical, plumbing, fire protection, and general building infrastructure.

• Experience developing and managing preventative maintenance programs.

• Experience managing outside contractors, service agreements, and maintenance budgets.

• Knowledge of OSHA standards, building codes, fire safety requirements, and facility compliance practices.

• Strong troubleshooting, problem-solving, organizational, and project management skills.

• Ability to prioritize competing maintenance demands and respond effectively to urgent facility issues.

• Proficiency with computers including familiarity with Microsoft Office (Word, Excel, and Outlook).

Preferred

• Experience managing facilities of 200,000 square feet or larger.

• Experience in a warehouse, distribution, or manufacturing environment.

• Familiarity with warehouse infrastructure, loading dock systems, material handling equipment, and industrial building systems.

• Experience with capital improvement projects and facility modernization.

• Ability to read, interpret, and understand architectural blueprints, construction drawings, facility layouts, and mechanical, electrical, and plumbing (MEP) schematics.

• Ability to interpret HVAC, electrical, plumbing, fire protection, and building system drawings to troubleshoot issues and coordinate repairs or modifications.

• General contractors license a plus!

Key Competencies

• Leadership and team development

• Technical and mechanical aptitude

• Preventative maintenance planning

• Problem-solving and decision-making

• Vendor and contractor management

• Budget management and cost control

• Safety and regulatory compliance

• Organization and prioritization

• Accountability and continuous improvement