Talent Acquisition Specialist in Carmel, Indiana at The Cake Bake Shop Admin LLC

Talent Acquisition Specialist Job Description

The Talent Acquisition Specialist is responsible for supporting the full employee lifecycle at The Cake Bake Shop, with a primary focus on recruiting, onboarding, and HR administrative functions. This role partners with department managers to meet staffing needs, maintain accurate employee records, and ensure a positive and professional employee experience across all locations.

• Manage full-cycle recruitment for hourly and salaried roles across FOH, BOH, Warehouse, Customer Service, and other operational areas.

• Confer with applicants and employees to provide information about jobs, and recruit talent.

• Partner with department managers to assess staffing needs and develop targeted sourcing strategies.

• Create and publish job postings on platforms such as Indeed, ADP, ZipRecruiter, LinkedIn, and other relevant channels.

• Screen resumes, conduct initial phone interviews, and evaluate candidate qualifications based on role-specific criteria and internal wage structures.

• Coordinate interviews with hiring managers and follow up on candidate progress.

• Conduct professional reference checks and verify employment history prior to making offers.

• Participate in job fairs, open interviews, and community outreach events to promote the employer brand.

• Identify and recruit new talent to build a strong candidate pipeline.

• Assist with onboarding processes, including orientation sessions, training logistics, and necessary documentation.

• Complete contract forms or employee records, using computers.

• Coordinate background checks and ensure compliance with hiring policies and regulations.

• Maintain confidentiality and professionalism in all candidate and employee interactions.

• Create, maintain, and update filing systems for employee records, training files, and recruitment data.

• Assist with HR administrative tasks including compliance tracking, documentation, and reporting.

• Draft written responses and reply to phone/email inquiries, providing accurate and timely information to employees or candidates.

• Explain HR procedures to employees or managers as needed.

• Monitor and maintain applicant tracking systems or recruitment spreadsheets to ensure accurate hiring records.

• Perform other duties as assigned to support HR operations and overall organizational success.

• Talent Acquisition Specialist must accurately record all hours worked through the timekeeping system.

• Off-the-clock work is strictly prohibited.

• Manager approval is required for any shift extensions.

• Talent Acquisition Specialists are paid overtime at the applicable regular rate in accordance with federal and state labor laws.

Position Requirements

• Prior experience in recruitment, talent acquisition, or human resources.

• Strong organizational skills and meticulous attention to detail in recordkeeping.

• Excellent verbal and written communication skills.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Proficiency with applicant tracking systems (ATS), HR software, and Microsoft Office Suite.

• Ability to manage multiple priorities in a fast-paced, dynamic environment.

• Professional demeanor and strong interpersonal skills.

Other Duties

This job description is intended to describe the general requirements of the position. Management may assign additional related duties within compliance standards.