Office Manager at Romanoff Electric Residential LLC – Raleigh, North Carolina

The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, are a blend of commercial and residential, electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market. Since our company began in 1982, our growth has been firmly rooted in the pride of our craftsmen, coupled with a blend of stellar project management and industry leading knowledge. As a 100% employee-owned company, we share a commitment to our team success and represent that responsibility in a professional, dynamic way to both our clients and the communities in which we serve.

The Office Manager will oversee general administrative functions and activities. The role requires a professional appearance, organizational skills, ability to provide a high level of customer service, and skills to meet the demands of the management and administrative staff.

Position Responsibilities:

• Create and manage monthly American Institute of Architects (AIA) project billings.
• Track and manage vendor and insurance paperwork for stored materials.
• Initiate projects in the accounting systems and distribute designated folders to project managers.
• Prepare prevailing wage documents.
• Complete lien waivers, notice of commencement and notice of furnishings documents.
• Oversee employee onboarding and offboarding.
• Attend company meetings regarding policies and procedures.
• Manage any assigned office personnel and various office tasks.
• Execute Accounts Receivable reports and Accounts Receivable follow-up.
• Assist with scheduling and conducting interviews for new staff.
• Manage PCI hours and pay, weekly invoices, and communications.
• Assist with scheduling and execution of company events.
• Serve as the main point of contact for all office staff.
• Track and manage contracts, POs and LOIs.
• Additional duties as assigned.

Qualifications:

• Required: Experience in Microsoft Office Suite (Intermediate).
• Required: Excellent written and verbal communication skills.
• Required: 5+ years’ managing experience.
• Required: High school diploma.
• Preferred: State Notary License or ability to receive one within 6 months.
• Preferred: Familiarity with construction industry.
• Preferred: 5+ years' experience in AIA billings.
• Preferred: 5+ years’ experience in prevailing wage billings.
• Preferred: 5+ years’ experience with accounting software.
• Preferred: Experience managing teams of 10+ employees.

Competencies:

• Conflict Resolution
• Leadership
• Teamwork
• Self-Motivation & Value-Driven
• Adaptability
• Analytical Skills
• Time Management
• Integrity/Honesty

Physical Demands:

• Must be able to sit as a desk and/or computer for prolonged periods of time.
• Must be able to occasionally lift and/or move up to 25 lbs.

Supervisory Responsibilities:

• May directly supervise personnel based on the nature of the position.

Work Environment:

• Office Environment.

Travel Required:

• Some travel required based on business need.

Must be able to pass a pre-employment drug screen and background check.

EEO Statement:

Romanoff provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.