Deputy Director of Strategic Space Planning at Massachusetts Bay Transportation Authority – Boston, Massachusetts

The Deputy Director of Strategic Space Planning position within the Stations & Facilities department oversees the space analysis, utilization, and planning of the MBTA facilities with a focus on administrative operations locations to ensure the propersize, fit, function, and utilization is achieved. This position will be integral to the development of the MBTA’s Strategic Space Planning program and implementing foundational processes to support the optimization of space. The Deputy Director will be responsible for developing a database that details space occupied by the MBTA, identifying options for relocations within the system, consolidations, and leasing. These initiatives will result in significant operating and capital cost savings, such as reduced operating costs, by consolidating facilities and functions or utilizing available property instead of leasing or purchasing new property.

• Strategically engage and collaborate with the Real Estate and Asset Management departments to plan, develop, and execute facility plans to ensure the most efficient use of MBTA assets.
• Develop and improve space standards and related procedures.
• Visit MBTA facilities to conduct space audits, document existing space use, surveys users and department heads to determine existing and future space needs/programming.
• Prepare surveys and plans, identify sites, prepare space test fits, manage design reviews, and respond to RFls for MBTA facility projects.
• Identify property or facility alternatives and provide recommendations for relocations within the system, consolidations, and leasing.
• Administer the MBTA workspace reservation system for hybrid workforce and leverage to analyze space utilization.
• Assist with strategies for renovation or redevelopment of properties or facilities.
• Work with Asset Management and Real Estate to develop and maintain a database that details all operating space occupied by the MBTA, existing users and utilization.
• Identifyandexaminedeficiencieswithinexistingpropertiesandfacilitiesandprepare recommendations for improvement.
• Serve as a point of contact and liaison for Space planning, development, and implementation of facility programs and projects.
• Establish and communicate program and project priorities with internal departments and external Real Estate support(Greystone).
• Perform all other duties and projects that may be assigned.

• Bachelor’s degree from an accredited institution in Architecture, Engineering, Real Estate, Business Administration, Public Administration, or related field.
• Five (5) years of relevant experience overseeing space planning, development of programmatic needs, and project management of real estate and/or facilities processes.
• Three (3) years of relevant experience in transportation, planning, and/or asset management.
• Two (2) years of supervisory, managerial, and/or leadership experience.
• Experience with redevelopment of existing properties and/or new development
• Ability to manage multiple stakeholders in a fast-paced work environment.
• Excellent communication skills.
• Proven problem-solving skills and sound judgment.
• Effective organizational, analytical and confidentiality skills.
• The ability to use Word, Excel and Database applications, AutoCAD or equivalent software
• Ability to work effectively both independently and as part of a team in a collaborative and team-oriented manner.
• Ability to travel to locations throughout the MBTA’s service area, and beyond as needed.

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor’s degree requirement.
• An Associate's Degree from an accredited institution with an additional three (3) years of directly related experience substitutes for the bachelor’s degree requirement.
• A Master’s Degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.

Preferred Experience and Skills

• Master’s degree from an accredited institution in Architecture, Engineering, Real Estate, Business Administration, Public Administration, or a related field.
• Experience in planning, development, or project management processes in a public agency or within the transportation industry.
• Experience in commercial real estate working for an owner or third-party real estate management company conducting property management, project management of tenant improvement work, and space planning.