Accounting Administrative Assistant (In-Office Position) at BubbleUp LLC – The Woodlands, Texas

Web design and development, digital advertising, e-commerce, streaming, and a few other cool things. We do a lot at BubbleUp. And it takes a strong, talented team to keep things seamless.

We’re on the hunt for an Accounting Administrative Assistant – although the title really doesn’t fully capture the role. It’s more like a master multi-tasker, captain of organization, doctor of details, wizard of solutions. Basically, an Excel superhero with all sorts of powers to get a lot done in a dynamic environment. (But all that won’t fit on an email signature or a business card.)

You won’t need a fancy cape or the ability to leap tall buildings in a single bound, but there are some extraordinary qualities that are crucial to being successful in this role. Let’s start with the obvious: communication. Excellent verbal and written skills are pretty important. Bookkeeping experience is preferred, and we’re looking for a seasoned person who can rock Microsoft Word, Excel, Outlook, Microsoft PowerPoint and Adobe Acrobat.

Here are just a few things our Office Superhero will do:

• Answer company phones

• Manage vendor lists and any maintenance contracts

• Create and maintain electronic and physical file managements systems

• Support accounting team with management of customer accounts

• Create reports from various Content Management Systems

• Create reports from e-commerce platforms such as Shopify, Auth.net, Magento, GoDaddy, GSuites

• Create reports from email platforms such as Emma

• Prepare invoices from client custom invoicing systems

• Scan/organize accounting files

• Data entry (expenses and customer payments)

• Collect receipts for credit card reconciliation

• Send A/R communication and statements

• Log deposits in spreadsheets

• Assist with new employee forms and onboarding

• Share entertaining Tik Tok videos with the team

See, we weren’t joking about that whole master multi-tasker thing. If you like the sound of all that AND can leap tall buildings…you’re definitely our person.