Administrative Assistant at ClaimFox, Inc. – Ronkonkoma, New York

Are you highly organized, detail-oriented, and comfortable balancing both personal and business priorities? Do you enjoy keeping things running smoothly behind the scenes and being a trusted point of support? Are you looking for a flexible, part-time role where your experience and reliability are genuinely valued? If that sounds like you, this could be a great fit.

Claimfox.com is seeking a Administrative Assistant to support the owner with day-to-day administrative tasks, financial coordination, and oversight of a small residential property portfolio in South Carolina and Florida. This is a hands-on, trusted role that blends business support with light personal assistance - ideal for someone who enjoys variety, autonomy, and being a reliable right hand.

What We Offer

We offer a flexible, supportive working environment built on trust, professionalism, and consistent support, with room to make a meaningful impact.

• $30 per hour
• Flexible schedule, with one in-office day per week
• Long-term opportunity to become a trusted right-hand
• Variety in day-to-day work with autonomy and ownership

What You’ll Do

• Reconcile company credit card transactions and match receipts
• Forward bills and accounting-related correspondence to the accountant
• Oversee administrative aspects of 13 residential properties, including leases, tenant coordination, and organizing repairs (with on-site teams in place)
• Support property sales, purchases, and exchanges as they arise
• Handle returns, limited ordering, travel booking, and related administrative tasks
• Track and manage Amex points

What You Bring

• High school diploma or equivalent
• Strong organizational and administrative skills with excellent attention to detail
• Experience with expense reconciliation and basic financial coordination
• Ability to handle sensitive financial, business, and personal information with discretion and confidentiality
• Comfortable working independently while managing multiple priorities
• Professional communication skills and a reliable, proactive mindset
• Computer proficiency and confidence using email, spreadsheets, and online platforms