Administrative Assistant at Distinctive Kitchens and Baths LLC – Tampa, Florida

COMPANY OVERVIEW
Artisan Design Group – or ADG – is a leading supply chain partner to homebuilders throughout the United States. Over 3,000 ADG employees operating out of 135 facilities in 25 states provide a full range of design, procurement, and installation services along with products from the top manufacturers of flooring, cabinets, and countertops. Formed in 2016 by the merging of two industry leaders, ADG then acquired over 20 additional companies – each a leader in the geography it serves. We are the premier interior finishings organization in the United States. Our expansive trajectory has been rapid, and we continue to experience explosive growth, thanks to our dedication to high quality work.

JOB SUMMARY (Day-in-the-Life)

The Administrative Assistant plays a critical role in supporting daily office operations and maintaining accurate job documentation. This position works closely with internal teams, project managers, and operations staff to ensure job files are organized, acknowledgements are reviewed, and data is entered accurately and on time. Success in this role means job documentation is complete and accessible, records are maintained accurately in company systems, and the team is supported with timely administrative coordination. Strong Excel and organizational skills are essential to ensure efficient workflow and accurate reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure accurate data entry and maintenance of job records and documentation within company systems
• Maintain organized and complete job files to support operational efficiency and project tracking
• Review acknowledgements and documentation to verify accuracy and completeness before processing
• Coordinate with internal teams to support job tracking, documentation flow, and administrative processes
• Monitor and report discrepancies, missing documentation, or data inconsistencies to appropriate team members
• Utilize Excel to maintain reports, track data, and support operational needs
• Follow company safety policies and procedures
• Perform other job-related duties as assigned

EDUCATION, EXPERIENCE & QUALIFICATIONS

Required Qualifications

• Legal authorization to work in the United States
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and maintain accurate records in a fast-paced environment
• Ability to sit and work at a computer for extended periods of time

Preferred Qualifications (nice-to-haves)

• Experience in administrative support, data entry, or office coordination
• Familiarity with job file management or construction-related documentation
• Experience working with spreadsheets and reporting tools
• Industry experience in construction, flooring, cabinets, or related fields

Experience in administrative or data entry roles is helpful but not required. We are willing to train motivated candidates who demonstrate reliability and a strong work ethic.

CORE COMPETENCIES

• Build and maintain professional working relationships
• Communicate clearly and effectively
• Demonstrate accountability and ownership
• Exercise sound judgment and attention to detail
• Identify and resolve administrative or documentation challenges proactively

PHYSICAL DEMANDS

The physical demands described below are representative of those required to successfully perform the essential functions of this position.

• Stationary Position: Ability to remain in a stationary position (sitting or standing) for up to 80% of the workday
• Mobility: Occasionally required to move throughout the office to access files, printers, or materials
• Manual Dexterity: Frequently operates a computer and other office equipment such as printers and scanners
• Communication: Ability to effectively communicate and exchange accurate information with customers and team members

WORK ENVIRONMENT

The work environment characteristics described below are representative of those encountered while performing the essential functions of this position.

• Office/Design Center: Professional, climate-controlled office environment with moderate noise levels (e.g., computers, printers, and light foot traffic)

OUR BENEFITS

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Paid Holidays and Time Off
• 401(k) Plan with company matching

ADG is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation, please email accommodations@adgus.net. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.