ACCOUNTS RECEIVABLE SPECIALIST at Odessa Marriott Hotel & Conference Center – Odessa, Texas

SUMMARY:

The Accounts Receivable Specialist plays a critical role in managing and optimizing the company's cash flow by ensuring timely and accurate collection of payments from clients. This position involves maintaining detailed records of all receivables, reconciling accounts, and resolving any discrepancies or billing issues that may arise. The specialist will collaborate closely with the sales and finance teams to support accurate invoicing and customer account management. By monitoring outstanding balances and following up on overdue accounts, the role helps minimize financial risk and supports the overall financial health of the organization. Ultimately, the Accounts Receivable Specialist ensures that revenue is collected efficiently, contributing to the company’s operational success and financial stability.

Minimum Qualifications:

High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred.Proven experience of at least 2 years in accounts receivable or a similar financial role.Strong understanding of basic accounting principles and accounts receivable processes.Proficiency in using accounting software and Microsoft Excel.Excellent communication and organizational skills.

Preferred Qualifications:

Experience in hotel accounting systemsExperience with Excel, and basic accounting functions.Knowledge of relevant financial regulations and compliance standards.Ability to analyze financial data and generate detailed reports.Works well as team member and independently.Asks questions and checks for accuracy. Responsibilities:

Generate and send accurate invoices to customers in a timely manner.Monitor accounts receivable aging reports and follow up on overdue payments through calls, emails, and written correspondence.Reconcile customer accounts and resolve any discrepancies or billing issues promptly.Maintain detailed and organized records of all accounts receivable transactions and communications.Collaborate with internal teams such as sales and finance to ensure accurate billing and resolve customer inquiries.Prepare regular reports on accounts receivable status and cash flow projections for management review.Assist with month-end and year-end closing processes related to accounts receivable.Support audit activities by providing necessary documentation and explanations related to receivables.Performs other job-related duties as requested and assigned.Skills:

The Accounts Receivable Specialist uses strong organizational skills daily to manage multiple customer accounts and ensure accurate record-keeping. Proficiency in accounting software and Excel enables efficient invoice generation, account reconciliation, and reporting. Effective communication skills are essential for interacting with customers to resolve payment issues and collaborate with internal teams to maintain billing accuracy. Analytical skills help in identifying trends in payment delays and developing strategies to improve collection processes. Additionally, attention to detail ensures compliance with financial policies and supports audit readiness.