HR, Accounting & Administrative Specialist at AMERICAN UNDERGROUND SUPPLY LLC – Omaha, Nebraska

We are seeking a dynamic and highly organized HR, Accounting & Administrative Specialist to join our team. This role is ideal for a college-educated professional with a diverse background in human resources, accounting, and administrative functions. The successful candidate will play a key role in managing and overseeing the company's day-to-day business operations, ensuring efficiency, compliance, and continuous improvement. If you are outgoing, positive, and committed to fostering a productive work environment, we encourage you to apply.

Key Responsibilities:

- Oversee and coordinate daily business operations to ensure smooth and efficient workflow

- Manage human resources functions, including recruitment, onboarding, and employee relations

- Manage and process accounts payable transactions, ensuring timely and accurate payments to vendors

- Handle accounts receivable activities, including invoicing and collections

- Reconcile accounts and resolve discrepancies in a prompt manner

- Maintain accurate financial records and documentation

- Assist with month-end closing procedures related to accounts payable and receivable

- Develop and implement process improvements to enhance operational efficiency

- Collaborate with various departments to support organizational goals and initiatives

- Ensure compliance with company policies, legal regulations, and industry standards

- Provide leadership and motivation to team members, fostering a positive and proactive work culture

Skills and Qualifications:

- Bachelor’s degree in Business Administration, Human Resources, Accounting, or a related field

- Proven experience in HR, accounting, and administrative roles

- Strong organizational and multitasking skills

- Excellent communication and interpersonal abilities

- Outgoing, positive demeanor with a focus on continuous improvement

- Ability to analyze data and develop strategic solutions

- Proficiency in MS Office Suite and relevant business management software

Join our organization and be part of a vibrant team dedicated to growth and excellence. We offer a supportive environment that values innovation, professional development, and a positive workplace culture.

• Administer company systems and platforms, including Epicor, Epicor Learning Center, Affiliated Distributors, Avalara, Paylocity, Indeed, Essential Screens, Ease/Employee Navigator and Voya.
• Oversee the AD payment calendar and ensure timely processing.
• Manage HR functions, including recruiting, onboarding and training.
• Maintain employee time-off records.
• Receive vendor packing slips, match them with invoices, enter data into the system, and file documents for payment.
• Review and analyze billing for accuracy and resolve discrepancies promptly.
• Reconcile vendor statements and company credit card accounts.
• Coordinate new account setup, including sending and tracking credit reference requests.
• Prepare, notarize, distribute, and file lien release documents.
• Maintain and update customer tax-exempt certificates.
• Organize daily branch paperwork for further processing.
• Support collections through follow-up emails and calls.
• Assist customers with billing inquiries by researching invoices, packing slips, and account history.
• Schedule WASDA appointments and support related administrative needs.
• Prepare reports and assist with conference planning and logistics.
• Process customer credit card payments accurately and securely.
• Maintain office supply inventory and ensure essential forms are readily accessible.
• Manage safety documentation and ensure compliance records are current.
• Manage incoming calls by answering, screening, and directing to the appropriate personnel.
• Organize, maintain, and file company records for efficient retrieval.
• Perform additional duties as assigned to support business operations.