Accounts Payable (AP) Coordinator in Bedford, Massachusetts at Coravin, Inc.

About Coravin

Coravin is a global wine access technology company on a mission to change the way the world enjoys wine. Headquartered in Bedford, Massachusetts, with operations across the US, Netherlands, UK, and Australia, we're a fast-growing, entrepreneurial company that blends innovative product design with a passionate, collaborative team culture. R

About the role

Coravin is seeking a detail-oriented Accounts Payable Coordinator to join our global Finance and Accounting team. This is a full time, hourly, hybrid role based out of our Bedford, MA headquarters (3 days/week in office), responsible for the end-to-end AP process across all four Coravin legal entities (US, Netherlands, UK, and Australia), ensuring vendor invoices are processed accurately and timely, and supporting the broader team with month-end close, vendor relationship management, and process improvement initiatives.

This is a great opportunity for someone who enjoys working in a multi-entity, multi-currency environment and wants to build deep expertise in a modern ERP system (Microsoft Dynamics 365 Finance & Operations).Describe the role and team the candidate will be joining

What you'll do

• Process vendor invoices in D365 F&O, including matching to purchase orders, coding to the correct GL accounts, cost centers, and Financial Tags
• Manage the full AP workflow lifecycle, including invoice approval routing and resolving workflow exceptions (e.g., approver/security issues)
• Utilize Invoice Capture or other AP tools to streamline and automate invoice entry
• Process vendor payments via ACH, wire, and other electronic payment methods, including PGP-encrypted payment file transmission where required
• Prepare weekly payment batches for all four legal entities
• Maintain accurate vendor master data and respond to vendor inquiries regarding invoice and payment status
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Support month-end close activities related to AP, including accruals and aging analysis
• Assist with intercompany billing and cross-entity AP matters across US, NL, UK, and AU entities
• Support external audit requests related to AP
• Identify and implement process improvements and automation opportunities within the AP function
• Facilitate and respond to various tax and registration notices received for all entities
• Maintain compliance with internal controls and company policies

Qualifications

• 2+ years of accounts payable or general accounting experience, ideally in a multi-entity or multi-currency environment
• Experience with Microsoft Dynamics 365 Finance & Operations (D365 F&O) strongly preferred; experience with another major ERP considered
• Familiarity with procurement/purchase order matching processes
• Strong attention to detail and organizational skills
• Ability to manage competing priorities and meet deadlines in a fast-paced environment
• Clear written and verbal communication skills; comfortable working with international colleagues and vendors across time zones
• Proficiency in Excel; comfort with financial systems and workflow tools
• Experience working under US GAAP a plus
• Fluency in English required

Equal Opportunity Employer

Coravin is committed to creating a diverse environment and is proud to be an equal opportunity employer. Coravin is devoted to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Coravin are based on business needs, job requirements and individual qualifications, without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, medical condition, ancestry, age, veteran status or any other status protected under federal, state or local law. Coravin will not tolerate discrimination or harassment based on any of the previously stated characteristics. Coravin is also committed to compliance with all fair employment practices regarding citizenship and immigration status.