Careers and Alumni Coordinator in Bethesda, Maryland at Sotheby's Institute of Art

Sotheby's Institute of Art – New York

Salary Range: $29/hr (40 hours per week)

Employment Status: Full-Time, non-exempt

Position Summary

Sotheby's Institute of Art seeks an organized, proactive, and detail-oriented Careers and Alumni Coordinator to support the Career Services department in delivering exceptional programming, employer and alumni engagement, and student career development initiatives. This role is primarily focused on coordinating career-related events, managing communications with students and industry partners, and ensuring the seamless execution of career services programs that connect students with opportunities across the art world and creative industries.

The ideal candidate is a strong communicator with excellent project management skills, a customer-service mindset, and an interest in careers within the arts, culture, luxury, and creative sectors. For more information, visit our website: Sotheby's Institute of Art

Key Responsibilities

Event Planning & Coordination

• Coordinate logistics for career fairs, employer information sessions, networking events, panel discussions, workshops, and careers-focused programming.
• Manage event timelines, invitations, registrations, room bookings, catering, audiovisual needs, and day-of-event operations.
• Serve as the primary point of contact for employers and alumni participating in Career Services events.
• Prepare event materials including run-of-show documents, name badges, signage, presentations, and post-event communications.
• Track attendance and compile event metrics and feedback for reporting purposes.

Communications & Outreach

• Draft and distribute student-facing communications, including newsletters, event promotions, internship and job announcements, and career resources.
• Create and maintain communication materials for employers, alumni, and industry partners.
• Manage Career Services content across internal platforms and collaborate with marketing teams to promote events and initiatives.
• Assist in developing LinkedIn posts, website content, and other communications highlighting student success stories and employer partnerships.
• Ensure timely and professional correspondence with students, alumni, employers, and faculty.

Employer Engagement

• Support the cultivation and maintenance of relationships with employers, alumni, and industry professionals.
• Coordinate employer participation in recruiting initiatives, networking events, and experiential learning opportunities.
• Maintain accurate records of employer contacts, partnerships, and engagement activities.
• Assist with employer outreach campaigns and follow-up communications.

Student Support & Administration

• Serve as a first point of contact for student inquiries related to Career Services programming and resources.
• Assist with the administration of internship, work placement, and employer engagement programs.
• Support appointment scheduling, data tracking, and reporting within career services platforms.
• Maintain organized records, databases, and program documentation.
• Provide general administrative and operational support to ensure efficient departmental operations.

Qualifications

• Bachelor's degree required
• 2–5 years of experience in event planning, higher education administration, communications, employer relations, or a related field.
• Exceptional written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• High attention to detail and commitment to delivering excellent client service.
• Proficiency in Microsoft Office, Google Workspace, and CRM/database systems.
• Experience coordinating events and working with external stakeholders preferred.
• Ability to report to the 570 Lexington Avenue campus at least 4 days per week, with flexibility to work additional hours, including evenings and weekends, as directed.
• Interest in the arts, culture, luxury, or creative industries is highly desirable.
• Must be legally authorized to work in the United States.

Key Competencies

• Project management and event execution
• Excellent written communications and copywriting
• Superior relationship management skills
• Professionalism and diplomacy
• Collaboration and teamwork
• Adaptability and problem-solving
• Attention to detail

About Sotheby's Institute of Art

Sotheby's Institute of Art prepares students for careers across the global art world and creative industries through graduate education, professional development, and industry engagement. The Career Services team plays a vital role in connecting students with employers, alumni, and opportunities that support their professional growth and success.

The above statements are intended to describe the general nature and level of work being performed by an individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. Sotheby’s Institute of Art NY reserves the right to modify this job description in its sole discretion.

Sotheby's Institute of Art is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Application Guideline

Salary Range and Benefits

• $29 an hour/40 hours per week

• Comprehensive benefits package, including health insurance and retirement benefits