Administrative Assistant for Lifelong Learning in Hillsdale, Michigan at Hillsdale College

1. Manage the office in the Director’s absence. This involves a great deal of decision-making.
2. Assist with all programming aspects for Hillsdale Hostels, Freedom Forums, Somers Seminars, and Gift & Estate Planning Symposiums.
3. Assist with miscellaneous other events as needed.
4. Manage event records in CRM.
5. Assist with research of potential event venues and excursion sites.
6. Answer telephone – toll-free line, direct line, and Director’s (when absent).
7. Interact with donors/potential donors, and effectively answer questions.
8. Process event payments.
9. Coordinate attendee information with IA aide/event assistant (for proper registration and name tags).
10. Assist with and attend events as required, including setting up and running registration tables as needed.
11. Reconcile MasterCard account.
12. Process daily mail.
13. Proofread invitations, etc.
14. Handle miscellaneous correspondences, travel vouchers, and miscellaneous shipping requests.
15. Maintain and reconcile guest lists from various events.
16. Coordinate shuttles and other transportation needs for program guests.
17. Coordinate and compile lecture materials.
18. Compile and arrange shipping of materials for events.
19. Order, compile, and distribute/ship summer Hostel ‘Mad $’ orders.
20. Maintain departmental inventory in storage building, supply closet, and paper products.
21. Data entry and scanning as needed.

1. Ability to manage the office during frequent absences of the Director of Lifelong Learning Seminars and the Senior Advancement Associate.
2. Skilled knowledge of basic computer programs (Word, Excel, Outlook).
3. Possess strong data entry skills, along with utilizing department specific database programs
4. Possess good organizational skills with the ability to multi-task.
5. Ability to understand and follow oral and written instructions and effectively express ideas orally and in writing.
6. Ability to keep calm and remain personable under pressure.
7. Ability to work in a fast-paced environment with numerous deadlines.
8. Possess strong grammar and letter-writing skills
9. Possess excellent verbal communication skills.
10. Possess excellent interpersonal skills.
11. Possess sound judgment and maturity.

Required fields are indicated with an asterisk (*).

1. Resume
2. Cover Letter