Administrative Assistant in South Bend, Indiana at Bluewater Thermal Solutions-South Bend

Administrative Assistant
Benton Harbor, MI & South Bend, IN

Bluewater Thermal Solutions | On-site

Bluewater Thermal Solutions is looking for an organized, detail-oriented Administrative Assistant to keep our facility running smoothly. You'll be the go-to person for office operations, supporting everything from vendor invoices and customer billing to employee records and day-to-day facility coordination. If you enjoy variety, take pride in accuracy, and like being the person people can count on, we'd love to hear from you.

What You'll Do
Support facility leadership with correspondence, reports, support safety and compliance recordkeeping
Answer phones, greet and manage visitors, handle mail, and keep the office running smoothly
Process invoices, billing, and payments; maintain accurate vendor and customer records
Maintain organized personnel files, onboarding paperwork, and training records
Generate reports and maintain accurate data across company systems
Keep confidential information secure and handled with discretion
What We're Looking For
1+ years of administrative support experience
Background in HR, accounting/AP-AR, payroll, or office administration is a plus
Comfortable in Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams)
Strong organizational skills and follow-through — you keep track of details without being asked twice
A professional, friendly presence with employees, customers, and vendors alike
Manufacturing or multi-site company experience is a plus, but not required
Good to Know
Primarily an office role, with occasional time on the production floor (PPE provided/required in those areas)
Standard office equipment and computer work; occasional lifting up to 25 lbs.
Able to travel between company of Benton Harbor, MI and South Bend, IN

Ready to join our team? Apply today — we'd love to meet you.