Administrative Assistant in Portsmouth, Virginia at Accurate Marine Environmental, LLC.

Portsmouth, VA | Full-Time

Accurate Marine Environmental (AME) is seeking a highly organized, detail-oriented Administrative Assistant to support the daily operations of our busy office. This position plays a critical role in keeping our administrative functions running smoothly by providing support to Human Resources, Payroll, Purchasing, and Operations while serving as the first point of contact for employees, visitors, and vendors.

If you thrive in a fast-paced environment, enjoy staying organized, and take pride in providing exceptional administrative support, we'd love to hear from you.

As our Administrative Assistant, you'll help keep our office operating efficiently by:

• Greeting visitors and managing the front reception area
• Answering and directing incoming phone calls
• Managing facility gate access and monitoring security cameras
• Coordinating visitor sign-in procedures
• Processing employee call-out notifications and distributing daily reports
• Creating employee badges and processing facility access requests
• Assisting with new hire onboarding and HR administrative tasks
• Maintaining employee timekeeping records and temporary labor hours
• Reviewing and distributing temporary staffing timesheets
• Receiving purchase orders within our ERP system (JAMIS)
• Maintaining organized electronic and paper filing systems
• Scanning and organizing project documentation
• Monitoring office supply inventory and coordinating replenishment
• Handling mail distribution, copying, filing, and other clerical duties
• Supporting multiple departments with administrative projects as needed

• High school diploma or GED
• Minimum 5 years of administrative or office experience
• Strong proficiency with Microsoft Office (Excel, Word, Outlook)
• Experience using Adobe Acrobat Pro
• Excellent organizational and multitasking skills
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to maintain confidentiality and professionalism
• Ability to obtain and maintain a TWIC Card

• Administrative experience within a shipyard, marine, industrial, or government contracting environment
• Human Resources, payroll, or timekeeping experience
• Experience working with ERP or timekeeping systems

• Medical, Dental & Vision Insurance
• Company-Sponsored Health Reimbursement Account (HRA)
• Worksite Health Clinic
• Short-Term & Long-Term Disability Insurance
• Accidental & Critical Illness Insurance
• Legal Resources Benefit
• Profit Sharing & 401(k) Retirement Plan
• Paid Vacation & Sick Leave
• Paid Holidays
• Annual Performance Evaluations & Bonus Opportunities

This position is based in our Portsmouth, Virginia office located within an active industrial and shipyard environment. The role involves frequent interaction with employees, visitors, vendors, and operational personnel while supporting multiple departments. The ideal candidate enjoys variety, works well under pressure, and can effectively manage multiple priorities throughout the day.

If you're an organized professional who enjoys supporting a dynamic team and making an impact every day, we encourage you to apply.