Office Services Specialist in Los Angeles, California at Panish Shea Ravipudi LLP

Panish | Shea | Ravipudi LLP is a premier plaintiff’s personal injury trial law firm based in West Los Angeles. We are known for handling high-profile, complex litigation and for our commitment to excellence in advocacy. Our team is collaborative, fast-moving, and driven by a shared mission to deliver outstanding results for our clients.

The Office Services Specialist plays a vital role in keeping the firm running smoothly by providing high-level administrative and operational support across all locations. This is a hands-on role that requires a proactive, organized, and detail-oriented individual who thrives in a fast-paced environment and takes pride in maintaining a professional, well-functioning workplace.

Administrative & Facilities Support

• Mail & Courier Management: Manage all incoming and outgoing mail, including FedEx, UPS, and other courier services.

• Supply & Kitchen Oversight: Stock kitchens and maintain office supply inventory to ensure staff always have what they need.

• Workspace Maintenance: Maintain cleanliness and organization of kitchens, conference rooms, and reception areas.

• Meeting & Event Setup: Assist with conference room setup for internal meetings and firm events.

• Document Support: Assist with document management tasks including storing, uploading, and downloading files.

• General Administrative Support: Provide operational and administrative support to the firm as needed.

Technology & Equipment Support

• Basic Tech Troubleshooting: Provide first-line technical support to staff, including printer troubleshooting and toner replacement.

• Equipment Maintenance: Maintain and monitor office equipment including printers and copiers.

• High School Diploma or GED

• Experience with Microsoft Office Suite

• Experience in a customer service or office environment

• Familiarity with standard office equipment (phones, copiers, scanners, printers)

• Strong organizational skills and effective written and verbal communication

• Ability to work independently and collaboratively as part of a team

• Ability to work effectively under pressure in a fast-paced environment

• Ability to lift and carry boxes weighing up to 40 pounds; ability to stand, walk, reach, bend, and stoop for extended periods

Preferred

• Prior experience working in a law firm or legal environment

• Proficiency with Microsoft Excel

We invest in our people. Joining our team means access to an excellent benefits package that includes paid vacation and sick days, 401(k) with employer matching, paid parking, a profit-sharing plan, and comprehensive medical, dental, vision, and disability insurance.

Panish | Shea | Ravipudi LLP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.