People Operations Coordinator in South San Francisco, California at Stafl Systems, LLC

About Stafl Systems

Battery Technology Solutions for a Clean Energy FutureStafl Systems is dedicated to advancing all applications of lithium-ion battery technology to achieve a clean energy future. Since 2010, we’ve partnered with industry leaders to push the boundaries of innovation across electric vehicles, aviation, marine and consumer products. Our team brings proven engineering expertise across technical consulting, rapid product development, in-house prototype fabrication and battery pack manufacturing to solve some of the most complex challenges in today’s cleantech industry.

The Opportunity

Stafl Systems is looking for a People Operations Coordinator to support the day-to-day people, recruiting, onboarding, and employee experience functions of our growing engineering and manufacturing team.

This role is ideal for someone who is highly organized, detail-oriented, proactive, and comfortable supporting a fast-paced environment where priorities can shift quickly. The People Operations Coordinator will work closely with the People Operations team, hiring managers, new hires, employees, and vendors to help keep core HR processes moving smoothly.

This person will take ownership of recruiting coordination, support new hire onboarding, HR administration, employee records, compliance tracking, internal communications, company events, and general employee support. The right person will be someone who enjoys being helpful, takes pride in creating a positive employee experience, and can follow through with ownership.

What You'll Do

Recruiting Coordination

Own the full interview scheduling process, from phone screen to final onsite. Communicate with candidates throughout the process — confirmations, reminders, and updates.Set up onsite interviews: book space, prep materials, coordinate with interviewers.Keep the ATS up to date and flag any pipeline that's stalling.Track basic hiring metrics (time-to-schedule, pipeline volume) and share updates with the team.

Onboarding & HR Administration

Build onboarding schedules and coordinate a smooth first week for new hires.Keep HRIS, ATS, and employee records accurate and current.Help improve People Ops processes and templates over time.

Communications & Employee Experience

Write, draft, proofread and send employee announcements and updates.Help plan team meals, birthdays, anniversaries, and events.Keep People Ops documents and checklists organized and current.Treat confidential employee and candidate info with care.

Qualifications You'll Bring

1–3+ years of experience in HR, People Operations, recruiting coordination, office coordination, or administrative support.Associate’s or Bachelor’s degree in Human Resources, Business Administration, Psychology, Communications, or a related field preferred; equivalent experience will also be considered.Strong organization skills and the ability to manage multiple moving pieces at once.Excellent written and verbal communication skills.Strong attention to detail and follow-through.Comfortable working in a fast-paced startup, engineering, manufacturing, or onsite environment.Ability to communicate professionally with candidates, employees, managers, vendors, and leadership.Comfortable using HR systems, ATS platforms, spreadsheets, calendars, Slack, email, and shared documents.Able to handle sensitive and confidential information with discretion.Proactive and willing to jump in where needed.Great attitude! We're happy to train the right person on the rest.

What Makes You Stand Out

SHRM-CP, PHR, aPHR, or HR-related certification completed or in progress.Experience with Rippling, Easy Llama, Confluence, Slack, Google Workspace, SharePoint or similar tools.Experience supporting recruiting or interview scheduling.Experience supporting onboarding for technical, engineering, manufacturing, or operations employees.Basic understanding of compliance, or California employment practices.Experience coordinating events, employee engagement activities, or onsite logistics.

Benefits & Compensation

We offer a comprehensive total rewards package designed to support your health, financial wellbeing, and work-life balance.

Financial Wellbeing

Competitive Compensation: Base salary, sign-on bonus, plus an equity award.401(k) Plan: Employer match up to 5% to help contribute to your future.

Health & Wellness

Comprehensive Benefits: Health, Dental, Vision, and Life Insurance, with 99% of employee premiums and 50% of dependent premiums covered by the company.Paid Parental Leave: Fully paid leave to support your growing family.

Time Off

Vacation & Sick Leave: Accrued vacation and sick leave.Company Holidays: Paid holidays in accordance with the company schedule.Flexible Leave: Unpaid personal leave options available when needed.

Additional Perks & Workplace Programs

We provide programs and experiences that foster connection, growth, and a supportive workplace culture.

Time Off & Wellbeing

PTO Nomination Program: Recognize and reward your teammates with additional time off.Bereavement Leave: 1 week fully paid.Jury Duty Leave: Up to 1 week fully paid.

Growth & Safety

Professional Development: Annual training budget to support your career growth.Safety Shoe Stipend: Company-provided support for required safety gear.

Office Life & Culture

Collaborative Environment: We operate primarily on-site to foster fast-paced collaboration and execution. Hybrid flexibility may be available after an introductory period, depending on business needs.Team Outing Program: Department events including a half-day off and a company-sponsored allowance.Social Calendar: Weekly, monthly, and seasonal team-building events.Fuel Your Day: Regular catered team lunches plus a kitchen fully stocked with snacks and beverages daily.

Commuter Benefits

Travel & Charging: Uber Business access, free on-site EV charging, and more.

South San Francisco, CA Pay Range

The salary range represents the expected base salary for this role. The actual offer will be based on a variety of factors, including knowledge, skills, abilities, and experience. In addition to base salary, full-time employees are eligible for equity/bonus programs and a comprehensive benefits package.

The pay range for this role is:79,000 - 105,000 USD per year(South San Francsico )