Assistant Project Manager in Mart, Texas at Destructable Inc

Key Responsibilities

Project Support & Coordination

• Assist Project Managers in developing and maintaining project plans, schedules, budgets, and resource trackers
• Coordinate with internal teams, subcontractors, and vendors to support on-time project execution
• Monitor project milestones and deliverables, flagging schedule risks or resource gaps to the Project Manager
• Support pre-project site evaluations and mobilization planning, including permit applications, site logistics, and crew coordination
• Assist with subcontractor onboarding, scope review, and day-to-day performance oversight

Logistics & Operations Support

• Coordinate procurement and delivery of equipment, tools, and materials to active job sites
• Track transportation and disposal logistics for recycled wind turbine blades, solar components, and other materials
• Assist with site mobilization and demobilization planning, including equipment staging, crew scheduling, and vendor coordination
• Communicate with the Project Coordinator and field leadership on daily logistics needs and schedule updates

Budget & Financial Tracking

• Assist in preparing and monitoring project budgets under the direction of the Project Manager
• Track project expenses, code invoices, and flag cost variances for Project Manager review
• Compile and submit expense reports, purchase orders, and subcontractor pay applications
• Support the preparation of financial reports and project cost summaries for leadership review

Client & Stakeholder Communication

• Assist the Project Manager in preparing client updates, progress reports, and meeting materials
• Participate in client calls and project meetings, taking accurate notes and tracking action items to completion
• Respond to routine client and stakeholder inquiries under the direction of the Project Manager
• Help maintain strong client relationships by ensuring follow-through on commitments and timely communication

Safety & Compliance

• Support the Project Manager and Safety Specialist in ensuring all project sites comply with OSHA regulations and company safety policies
• Assist in maintaining site safety documentation including JHAs, safety inspection records, and incident reports
• Participate in site safety meetings and field visits, reinforcing Destructable's safety culture with crew members and subcontractors
• Ensure all required permits, certifications, and compliance documentation are secured and current for each project

Documentation & Reporting

• Maintain accurate and organized project files including contracts, permits, schedules, budgets, and correspondence
• Prepare daily and weekly project status reports for Project Manager and leadership review
• Document meeting notes, action items, and project decisions and distribute to stakeholders in a timely manner
• Assist in preparing end-of-project closeout documentation and lessons learned reports

Qualifications

Required

• 2+ years of experience in project coordination, construction management, field operations, or a related role
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Proficiency in Microsoft Office including Excel, Word, Outlook, and Teams
• Excellent written and verbal communication skills
• Detail-oriented with a proactive approach to problem solving
• Willingness to travel to project sites with 2–4 week rotations as needed
• Valid driver's license with a clean driving record

Preferred

• Bachelor's degree in Construction Management, Engineering, Business, or a related field; equivalent experience considered
• Experience in demolition, recycling, wind energy, or heavy civil industries
• Familiarity with project management tools such as Wrike, Microsoft Project, or equivalent
• OSHA 10 certification