Associate Project Manager (Hybrid Work Schedule) at Arapahoe County – Littleton, Colorado

The role of the Associate Project Manager consists of a broad range of tasks to plan and implement multiple small to medium sized projects according to deadlines within scope and budget. This includes gathering requirements from stakeholders, acquiring resources and independently coordinating, managing and monitoring the efforts of team members and third-party contractors or consultants in order to deliver projects according to plan. The Associate Project Manager will assist the project management team with large, complex and high-profile projects.

The Associate Project Manager must have a fundamental understanding of basic project management principles, must have communication and interpersonal skills, functioning as liaison between various user departments, FFM staff, contractors, and vendors. The Associate Project Manager must be an independent self-starter that can successfully manage multiple small or medium projects and routinely deliver on schedule, within budget, and to the specifications defined in the scope of the project.

The Associate Project Manager leads the project team on small to medium less-complex projects including furniture reconfigurations, building maintenance and capital improvement projects such as remodeling/tenant improvement projects, landscape projects, facilities equipment projects (elevators, HVAC, etc.), and other special projects, and assists the Senior Project Manager or Project Manager on more complex projects. The Associate Project Manager is distinguished from the Senior Project Manager and the Project Manager positions by size, complexity, and scope of projects.
Manage all phases of small to medium sized projects utilizing standard project management processes, procedures, and tools for Arapahoe County while adhering to strict deadlines and keeping within the project scope and budget.

Project Planning Duties:

• Define project scope, goals, and deliverables that support the business need for the project in collaboration with management and stakeholders.
• Direct and manage project development from beginning to end.
• Develop project plans and associated communications documents as appropriate, space and concept drawings, and general project specifications.
• Estimate the type and number of resources needed to achieve project goals.
• Identify and manage project dependencies and critical path schedule.
• Create and maintain detailed project files (on-going throughout project).
• Read, interpret and evaluate proposals, bids, and quotes as submitted to confirm that they meet mandatory requirements.

Communication and Project Execution Duties:

• Effectively communicate project expectations to sponsor, team members and stakeholders in a timely and clear fashion.
• Coordinate with project stakeholders on an ongoing basis.
• Facilitate project meetings as appropriate.
• Delegate tasks and responsibilities to appropriate personnel.
• Contractor/Vendor management.
• Budget and schedule management.
• Construction administration duties such as managing submittals and RFI’s.
• Identify and resolve issues and conflicts within the project team.
• Project site visits as appropriate including routine quality control walks and final punch walks.
• Maintaining responsible jobsite safety.

Project Tracking and Administrative Duties:

• Continually manage and track the funds that have been allocated for each specific project. Uses County-approved financial tracking software.
• Write contracts, addendums, and change orders for review and approval by all identified staff on the Contract Management routing/approval form. Obtain Manager of Project Operations and/or Department Director approval of project changes to include scope and budget changes.
• Manage contractor/vendor invoicing and payments.
• Participate in the annual PMO budget preparation.
• Participate in the annual 5-year master planning effort for the department.
• Provide monthly project status updates for incorporation into the monthly project status update report.
• Participate in and attend recurring department and division staff meetings as requested.

Skills, Abilities and Competencies:

• Demonstrated project management skills to include coordination with contractors and consultants to provide project estimates.
• Ability to multitask and to prioritize and execute tasks in a high-pressure environment.
• Strong organizational skills.
• Excellent communication and collaboration skills to work effectively with project teams and stakeholders.
• Ability to read, understand and interpret construction documents, furniture plans, specifications, and the ability to adequately explain them to stakeholders.
• Knowledge of computer applications to include MS Windows operating systems, MS Office Suite, MS Project, Contract Management and Purchasing Financial Tracking Software (SAP), Bluebeam, Procore, and Revit/AutoCAD.
• Ability to drive to and from project sites.
• Ability to occasionally work nights and weekends as required to keep the project on schedule and/or to limit project impact to stakeholders, public, and/or staff.

Behavioral Competencies (these are required for all positions at ACG):
Accountability
Accessibility
Inclusivity
Integrity
Education and Experience:

• High School diploma or GED
• 2+ years job specific experience in project management, construction management, and/or technical design and construction, or related experience.
• Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered.

Preferred Education and Experience:

• Formal training or college level coursework in project management, construction management, architecture, or engineering.

Pre-Employment Additional Requirements:

• Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check.
• Possession of a valid Class “R” Colorado Driver’s License or the ability to obtain one within two weeks of appointment.
• Security clearance required: will require fingerprinting and a Colorado Bureau of Investigation (CBI) background check.

Post-Employment Requirements:

• Successful completion of bi-annual Colorado Justice Information System (CJIS) training.
• Work locations and facilities are subject to change based on business need.

WORK ENVIRONMENT:

• Work is generally confined to a standard office environment but will often include functioning in a mobile or remote fashion at project construction sites at interior spaces and/or exterior spaces depending on need.
• ALL FFM staff are considered “essential personnel” and may be required to report to on-site in the event of a weather event or emergency.

PHYSICAL DEMANDS:
The following are some of the physical demands commonly associated with this position.

• Spends 70% of the time sitting and 30% of the time either upright or walking.
• Occasionally lifts, carries, pulls or pushes up to 20 lbs.
• Occasionally uses cart, dolly, or other equipment to carry in excess of 20 lbs.
• Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
• Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
• Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
• Visual capacity enabling constant use of computer or other work-related equipment.

Definitions:
Occasionally: Activity exists less than 1/3 of the time.
Frequently: Activity exists between 1/3 and 2/3 of the time.
Constantly: Activity exists more than 2/3 of the time.