Academic Evaluator Non-Traditional Programs at Whitworth University – Spokane, Washington

Are you detail-oriented and passionate about academic integrity? Whitworth University is seeking an Academic Evaluator for Non-Traditional Programs to oversee credential evaluations and degree conferral processes. In this role, you’ll provide guidance on academic credit and program progress for our adult evening, master’s, and doctoral programs—ensuring compliance with university, state, and federal policies. You’ll also play a key role in supporting Whitworth’s commencement ceremonies each year.

If you thrive in a structured, policy-driven environment and enjoy making an impact behind the scenes, we’d love to learn more about you!

Program Updates & Maintenance | 30%

• Guide non-traditional advisors and programs regarding academic credits and progress toward graduation.
• Enforce and process waivers, substitutions, and program change requests related to academic programs.
• Maintain accurate and timely academic evaluation reports for non-traditional programs.
• Notify advisors and programs of students’ degree progress and final graduation requirements.
• Confer degrees and certifications for non-traditional programs.
• Process student withdrawals, hiatus requests, and ensure compliance with federal enrollment and degree reporting requirements.
• Uphold academic policies related to non-traditional programs.

Credit Evaluation & Policies | 30%

• Evaluate and ensure consistent practices for academic and transfer credit evaluations.
• Coordinate credit evaluations for AP, CLEP, DANTES, and IB programs.
• Maintain expertise in academic technology, including Colleague and other systems.
• Liaise between academic departments and non-traditional programs to provide timely credit evaluation information.
• Update course equivalencies and maintain articulation agreements in collaboration with staff and faculty.
• Maintain current policies and resources for credit equivalency and international transfer evaluations.
• Assist non-traditional programs with preliminary credit evaluations for prospective and current students.

Graduation Applications & Commencement Coordination | 20%

• Manage graduation application data and enforce related policies.
• Communicate with programs and advisors about application deadlines and requirements.
• Review graduation application petitions and degree plans for non-traditional students.
• Coordinate with programs regarding commencement participation requirements and deadlines.
• Produce degree candidate name lists and support commencement processes and events.

University Representation | 10%

• Serve as an advisor to faculty curriculum committees and educational review boards.
• Represent the Registrar’s Office on university committees and task forces as assigned.
• Attend Graduate Committee meetings, as needed.

Other Responsibilities | 10%

• Assist with reporting functions, catalog editing, and academic program updates.
• Support testing of software and form upgrades related to evaluation processes.
• Provide customer service and process transcripts and diplomas in the absence of the Program Coordinator.
• Perform other duties as assigned.

• A bachelor's degree is preferred and Whitworth considers candidates with a wide range of educational backgrounds. We value the skills and knowledge candidates bring to Whitworth, regardless of the paths they have taken to acquire them.
• 1 year of relevant work experience in a confidential, service-oriented, computerized work environment (an equivalent combination of education and experience may be considered).
• Willingness to cross-train with other positions within the office.
• A personal commitment to the Christian faith and to the integration of faith and learning.
• A commitment to the educational mission of Whitworth University as a comprehensive Christian liberal arts university affiliated with the Presbyterian church.

• Ability to prioritize and manage multiple tasks effectively.
• Demonstrated customer service experience with a commitment to student success.
• Knowledge of federal reporting guidelines and compliance deadlines, with the ability to adjust workload to maintain compliance.
• Strong oral and written communication skills, coupled with excellent interpersonal and organizational abilities.
• Proficiency in workplace software systems, including Microsoft Office Suite and academic tools like Colleague.
• Exceptional problem-solving skills and attention to detail.
• Ability to handle confidential information with discretion.
• Proven ability to work collaboratively in a fast-paced, team-oriented environment.
• Willingness to learn and adapt to new technologies and processes.
• Physical ability to meet job requirements, including sitting, bending, stooping, walking, and standing for extended periods; moderate lifting (up to 25 lbs.).
• Regular use of a computer and phone as part of daily duties.

Schedule

Full-time (1.0 FTE) | 12 months | 40 hours per week | Whitworth office hours are 8 AM to 4:30 PM Monday – Friday

Whitworth University is a Christian liberal arts university. Our shared mission is to provide our diverse students with an education of mind and heart, equipping them to honor God, follow Christ, and serve humanity. We seek candidates who are willing to engage with the university’s mission and integrate their Christian faith into their work.

Interested candidates should submit a cover letter, resume, faith statement, and contact information for at least three professional references. A background check and sexual misconduct check will be required of the successful candidate.