Courtyard Times Square South - Sales Coordinator at Aimbridge Hospitality – New York, New York

Courtyard Times Square South - Sales Coordinator
Additional Role Scope & Responsibilities.
While this position is posted under a general Sales Coordinator title, the scope of responsibilities is more accurately aligned with a Sales Operations & Booking Support role supporting two properties (Courtyard by Marriott Times Square and Residence Inn by Marriott Times Square).

Additional Responsibilities Include:
Manage room blocks for group bookings, ensuring proper setup and inventory accuracy
Process and track deposits in coordination with clients and accounting
Prepare and manage rooming lists, ensuring accuracy and timely updates prior to arrival
Update CRM System
Create weekly Resume to communicate incoming groups
Generate and send invoices for group bookings
Weekly/Monthly Reports
Work closely with front office, reservations, catering, and accounting teams
Liaise with accounting to ensure deposits, billing, and payments are processed correctly

Join Our Team as a Sales Coordinator!

Ready to be the heartbeat of our Sales Team? As our Sales Coordinator, youll be the glue that keeps everything together! Imagine teaming up with our energetic Director of Sales, savvy Sales Managers, and creative Catering Manager while conquering a variety of administrative tasks. Youll be the master communicator, making sure every guest and hotel interaction feels seamless, the sales engine runs smoothly, and every small group event gets your special touch. If you love a fast-paced environment where your organizational superpowers and people skills shine, this is the role for you!

KEY SKILLS/RESPONSIBILITIES

• Filing Wizardry: Tame the paperwork jungle by expertly managing sales files, contracts, and client communications. Your superpower? Keeping records flawless and data entry sharp, while making sure every vital document lands in the right handsfast and efficiently!
• Master of Connections: Be the communications maestro! Bridge teams and clients with ease, ensuring everyone is in sync. Whether its collaborating internally or swooping in with quick solutions for clients, your words make things happen.
• Guest Happiness Hero: Greet every client and team member with a friendly, professional touch. Seamlessly coordinate small group sales and elevate meetings to memorable experiencesall while thriving where the action is!
• Schedule Superstar: Keep the momentum rolling by showing up ready to shineon regular days, weekends, or even holidays! Your flexible approach guarantees the hotels needs are always covered with Aimbridge Hospitality flair.
• Goal Getter Extraordinaire: Know the targets and play your part in smashing them! Youre tuned in to departmental goals and take pride in helping the sales process achieveand exceedevery milestone.

EDUCATION & EXPERIENCE

• High School Diploma or equivalent required; college coursework in business, hospitality, or a related field preferred.
• Experience in a hotel sales or administrative role preferred.

After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

• Now offering Daily Pay! Ask your Recruiter for more details
• Medical, Dental, and Vision Coverage
• Short-Term and Long-Term Disability Income
• Term Life and AD&D Insurance
• Paid Time Off
• Employee Assistance Program
• 401k Retirement Plan

PROPERTY INFORMATION:

Courtyard New York Manhattan / Times Square offers a fastpaced, urban workplace in the heart of Midtown, steps from the Theater District, Bryant Park, Madison Square Garden, and Rockefeller Center. Team members support spacious guest rooms featuring free WiFi, large workspaces, flatpanel TVs, and signature Courtyard bedding. The hotel includes nosh!, serving breakfast and Starbucks beverages, along with a modern fitness center. Its central location attracts business travelers, tourists, and eventgoers, creating an energetic environment ideal for staff who enjoy delivering efficient, guestfocused service in one of New Yorks busiest neighborhoods.

Application deadline for Colorado positions: Additional Role Scope & Responsibilities. While this position is posted under a general Sales Coordinator title, the scope of responsibilities is more accurately aligned with a Sales Operations & Booking Support role supporting two properties (Courtyard by Marriott Times Square and Residence Inn by Marriott Times Square). Additional Responsibilities Include: Manage room blocks for group bookings, ensuring proper setup and inventory accuracy Process and track deposits in coordination with clients and accounting Prepare and manage rooming lists, ensuring accuracy and timely updates prior to arrival Update CRM System Create weekly Resume to communicate incoming groups Generate and send invoices for group bookings Weekly/Monthly Reports Work closely with front office, reservations, catering, and accounting teams Liaise with accounting to ensure deposits, billing, and payments are processed correctly