Manager of Sales/Logistics at Theodore Roosevelt Presidential Library Foundation – Medora, North Dakota

THE THEODORE ROOSEVELT PRESIDENTIAL LIBRARY FOUNDATION

“Believe you can, and you’re halfway there.” -Theodore Roosevelt

Since 2014, the Theodore Roosevelt Presidential Library Foundation (TRPLF) has been planning and building a new, ambitious kind of presidential library and museum. Other presidential libraries tell the story of a single individual, but the Theodore Roosevelt Presidential Library (TRPL) – being built more than a century after T.R.’s death – will do more than preserve history. The TRPL will be a people’s library, bringing Roosevelt’s values and relentless spirit to life at a critical time in our nation and world, while simultaneously championing the stories of all who “dare greatly, think boldly, care deeply, and live passionately.”

The library is currently being constructed in Medora, North Dakota, with a milestone planned for July 4, 2026 – America’s 250th anniversary. Participants at the TRPL will learn from – not just about – Roosevelt’s story, being transformed into the same stunning Badlands that served as the fulcrum in T.R.’s incredible life story.

Guided by the pillar principles of leadership, citizenship, and conservation, the Foundation has partnered with innovative partners – like the award-winning architecture firm, Snøhetta, and the best-in-class story crafters, the Future of Storytelling – to build an institution like no other. With plans to be the most sustainable presidential library and campus ever, a revolutionary approach to interpretive design, and programming that will spread the library’s message into neighboring Theodore Roosevelt National Park and beyond across the globe, the opportunity to join a talented team in building and opening this institution is truly unique.

About the Role

The Sales/Logistics Manager is a key leadership role responsible for driving revenue through the rental of TRPL's venue spaces and ensuring the flawless execution of all hosted events. This position directs all aspects of event sales, from prospecting and client management to contract negotiation. Additionally, the manager will oversee all logistical planning and support for internal and external events, ensuring a seamless, high-quality experience for clients, visitors, and stakeholders that aligns with the TRPL mission.

Core Competencies

• Event Sales & Marketing: Expertise in selling event spaces, negotiating contracts, and marketing a venue to diverse clientele.
• Logistical Planning: Proven ability in planning and managing complex logistical operations for a variety of events, from corporate meetings to large galas.
• Financial Acumen: Skill in budget management, revenue forecasting, and financial analysis to ensure profitability and responsible stewardship of resources.
• Client Relationship Management: Ability to build and maintain strong relationships with clients, providing exceptional service from start to finish.
• Vendor Management: Strong negotiation and relationship-building skills to effectively manage caterers, A/V providers, and other event partners.
• Problem-Solving: Proactive in identifying issues, analyzing root causes, and implementing effective and timely solutions in a dynamic event environment.

Responsibilities

• Develop and execute a comprehensive sales strategy for TRPL’s event spaces to meet or exceed revenue goals.
• Serve as the primary point of contact for all venue rental inquiries, guiding potential clients from initial outreach and site visits through contract execution.
• Plan and coordinate all logistical aspects of events, including room setup, A/V support, catering arrangements, security, staffing, and event breakdown.
• Cultivate and maintain vendor relationships, including event planners, caterers, A/V companies, and equipment rental partners.
• Collaborate with internal TRPL departments to ensure event schedules, operational needs, and guest experience standards are consistently met.
• Oversee client communications and expectations, ensuring a seamless, high-quality experience from preplanning through post event follow-up.
• Manage event budgets and cost controls, identifying savings opportunities while ensuring quality and mission alignment.
• Implement and maintain efficient systems for CRM tracking, event booking, and logistics coordination to support scalable operations.

Education & Experience

• Primary Recommendation: Bachelor’s degree in hospitality management, Business Administration, Event Management, Marketing, or related field.
• Alternative 5-10 years of progressively responsible experience in event sales, event management, hospitality, or venue operations.
• 5+ years of experience in:
• Event sales, venue rental sales, or hospitality sales.
• Event planning and logistics for corporate, nonprofit, cultural, or large-scale event environments.
• Experience managing end-to-end client relationships, including prospecting, client communication, proposals, and contract negotiation.
• Proven experience overseeing operational logistics, including A/V, vendor coordination, catering, staffing, set-up, and event execution.
• Familiarity with CRM software, event management systems, and booking tools.
• Proficiency in Microsoft Office or equivalent tools for reporting and logistics planning.
• Excellent communication and service skills.
• Ability to maintain long-term relationships and deliver high quality guest experience

Requirements

• Ability to lift and move objects up to 30 pounds.
• A combination of office-based work with hands-on activity at event sites.
• Flexibility to work weekends, evenings, and holidays as required by the event schedule.
• Occasional travel may be required for industry trade shows or client meetings.
• This is a full-time, salary/exempt position based in Medora, North Dakota.

Benefits

Full benefits include 403(b), medical insurance, dental insurance, vision insurance, life insurance, short-term and long-term disability, as well as 20 days of paid time off and 10 days of holidays.

EEO Statement 

The Theodore Roosevelt Presidential Library Foundation (TRPLF) is committed to creating a diverse, equitable, and inclusive environment. TRPLF does not discriminate based on race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law as a provision of employment opportunities and benefits.    

Reasonable Accommodation

The Theodore Roosevelt Presidential Library is committed to creating a welcoming, inclusive, and accessible environment. If you require a reasonable accommodation to complete your application, participate in an interview, or otherwise navigate our hiring process, please email careers at trlibrary.com. Our team will connect with you to explore the best way to support your experience. Our team will connect with you to explore the best way to support your experience.