IT Administrative Assistant at Jazz Basketball Investors Inc – Salt Lake City, Utah

JOB SUMMARY:

The IT Administrative Assistant provides administrative and operational support to the SVP of IT, with a strong focus on prioritizing the SVP’s time and overall effectiveness, while also supporting the broader Information Technology department. This role coordinates priorities, facilitates departmental operations, and ensures seamless communication across initiatives, vendors, and internal stakeholders.

The ideal candidate is a highly organized, proactive problem-solver who demonstrates sound judgment and the ability to prioritize in a fast-paced environment. This individual anticipates needs, manages competing priorities, and handles confidential information with the utmost discretion, ensuring both the SVP’s office and the IT department operate efficiently and effectively.

DUTIES & RESPONSIBILITIES:

• Manage the SVP’s calendar and priorities, ensuring alignment with the highest-impact activities and organizational needs.
• Serve as a key coordination point for the SVP’s schedule, helping prioritize requests and resolve conflicts as needed.
• Provide direct support to the SVP, including coordinating travel, meetings, and logistics.
• Prepare and proofread correspondence, reports, and presentations; ensure all departmental communication is professional.
• Maintain organized digital filing systems and ensure departmental records (contracts, licenses, etc.) are easily accessible.
• Coordinate departmental meetings, record detailed minutes, and track follow-up items to ensure team goals stay on track.
• Assist with processing invoices, tracking expense reports, and maintaining communication with IT contractors and vendors.
• Assist with vendor management activities, including contract tracking, renewals, and software license oversight.
• Assist with coordination of IT initiatives, team activities, and cross-departmental requests, including scheduling, tracking action items, and supporting team communication.
• Perform other duties as assigned.

COMPETENCIES:

• Communicates Effectively – Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Ensures Accountability – Holds self and others accountable to meet commitments.
• Instills Trust – Gains the confidence and trust of others through honesty, integrity, and authenticity; handles sensitive and confidential information with absolute professional discretion.
• Manages Ambiguity – Operates effectively, even when things are not certain or the way forward is not clear; adapts quickly to the changing priorities of a fast-paced sports and entertainment environment.

QUALIFICATIONS:

• 2–3 years of administrative experience, preferably within a technical or fast-paced corporate environment.
• Experience supporting senior leadership or managing complex schedules preferred.
• Strong verbal and written skills with a "customer service" mindset for both internal and external stakeholders.
• Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Comfortable with Google Workspace (Docs, Sheets, Slides), including the ability to create and manage spreadsheets for tracking, organization, and reporting.
• Demonstrated ability to take ownership of tasks and follow through to completion.
• A mindset that embraces every task, regardless of its size, coupled with the ability to maintain composure and concentration in challenging situations.

PHYSICAL DEMANDS:

• This person must be able to communicate and express themselves both written and verbally.
• This person must be able to observe, inspect, estimate, and assess.
• This person must be able to sit, stand, bend, walk, and climb stairs for long periods of time.
• This person must be able to lift 20 lbs.

The Smith Entertainment Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Note: The need may arise to revise, supplement, or rescind portions of this job description, and SEG reserves the right to do so at any time. Employees shall be required to meet the qualifications and perform the duties of any revised job description.