Secretary IV - 008610 at University of South Alabama – Mobile, Alabama

Posting Details Position Information Position Number008610Position TitleSecretary IV - 008610DivisionAcademic AffairsDepartment470100 - Dean-NursingMinimum QualificationsHigh school diploma or equivalent and three years of secretarial experience. An equivalent combination of education and experience may be considered.Preferred QualificationsJob Description SummaryThe University of South Alabama’s College of Nursing – Administration is seeking to hire a Secretary IV. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions

• Prepares and processes University forms including requisitions, travel authorizations and reimbursements.
• Assists Project Directors, faculty and staff with grants.
• Assists with administrative tasks necessary to process and fulfill objectives of the program.
• Prepares correspondence, manuscripts, memos, reports and other documents using a PC.
• Assists with data accumulation, analysis and entry, surveying, tabulation, cataloging, literature searches and reporting.
• Tracks meetings/classes between students, faculty, and preceptors using MS Excel.
• Prepares classroom presentations using MS PowerPoint.
• Makes travel arrangements and prepares travel reimbursement forms.
• Prepares text materials for online presentations.
• Answers general questions about the program and sends information about the program to potential students.
• Maintains information for all student files, budget records and office files.
• Answers telephone and directs call.
• Communicates with other University offices and adheres to procedures and policies for processing paperwork and prepares and process University forms including requisitions, travel authorizations and reimbursements.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information Number of Vacancies1Position End Date (if temporary)Job Open Date12/05/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegularSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.