Administrative and Marketing Coordinator at Fuller Theological Seminary – Pasadena, California

ADMINISTRATIVE AND MARKETING COORDINATOR
FOR THE CENTER FOR PEACEBUILDING AND CONFLICT TRANSFORMATION

DEPT: Center for Peacebuilding and Conflict Transformation

FT/PT/TEMP: Part-time

EXEMPT STATUS: Non-exempt

HOURS: 20 - 25 per week

REPORTS TO: CPCT Executive Director
LOCATION: Pasadena, CA

Brief Description:

The part-time Administrative and Marketing Coordinator will help support the functioning and success of the Center for Peacebuilding and Conflict Transformation (CPCT) at Fuller Seminary. Under the supervision of the Executive Director (ED), this position will perform specialized and advanced administrative and marketing functions in support of the Center’s operations, programs, fundraising, and events.

CPCT is a new Center at Fuller Theological Seminary situated within the President’s Office of Strategic Initiatives. The successful candidate will be able to function successfully within a “startup” environment, be team-minded, have a high level of initiative, and have excellent organizational and interpersonal skills. This person should be detail-oriented, able to anticipate challenges and pivot in response to change, and enthusiastic about the CPCT mission. In addition, a successful candidate will bring a level of creativity and have an entrepreneurial spirit, with prior experience creating social media and newsletter campaigns. As such, this individual should have a high level of comfort and experience designing in Canva and other graphic design and email marketing platforms.

This position is a key hire for the Center and will be an integral part of its future success. Therefore, the ideal candidate must possess the ability to effectively multi-task, balancing routine duties with unforeseen or unscheduled demands. The exemplary candidate for this role will be resourceful, creative, self-motivated, efficient, and organized. Consistent and timely completion of the workload is essential for success in this position.

Essential Functions:

Administrative:

• Provide administrative support to the Executive Director (ED), including addressing administrative requirements and responding to online inquiries.

• Manage the ED’s calendar and travel arrangements, which includes scheduling appointments and meetings, and overseeing all travel-related reservations.

• Oversee the CPCT calendar, including the scheduling and coordination of dates, times, venues, attendance, and agendas; and provide administrative support and follow-up on matters arising from these meetings.

• Assist the ED with communication among CPCT, Fuller leadership, staff, and faculty, as well as external organizational partners, as required.

• Establish and organize the electronic infrastructure necessary for maintaining departmental records and databases, including donor and fundraising databases; ensure these databases are updated regularly and accurately.

• Collaborate directly with the ED on various CPCT-related tasks, including the planning and execution of CPCT programs and events (both virtual and in-person).

• Attend regular CPCT staff meetings; collaborate with CPCT team members to ensure all pertinent materials and information are included in the meeting documents.

• Attend and record minutes at CPCT Advisory Council meetings.

• Perform other administrative job-related duties as assigned.

Marketing:

• Collaborate with the Executive Director on the formulation of marketing and communications strategies and timelines.

• Develop and maintain the marketing and communications calendars to ensure adherence to the schedule for social media posts and communications.

• Design and produce visual assets and schedule posts for CPCT social media platforms and other marketing and communications collateral.

• Draft and disseminate email communications to the CPCT audience, advisory council, and donor community, including the CPCT monthly newsletter.

Knowledge, Skills, and Abilities:

• Bachelor’s degree or equivalent

• Ability to hold and manage confidential information

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community

• Knowledge of current and emerging trends of technologies, techniques, issues, and approaches in area of expertise

• Records maintenance skills

• Database management skills

• Skill in organizing resources and establishing priorities

• Ability to coordinate and organize meetings and/or special events

• Knowledge of academic and/or nonprofit administrative principles and procedures

• Intermediate level of graphic design skills, including the diverse design layouts for social media and e-communications platforms

• Ability to create, compose, and edit written documents, social media posts, and e-communications

• Strong knowledge of Google suite of products (Docs, Sheets, and Slides), Canva, Adobe Pro, Slack, Notion, and other digital applications

• Proficient in using virtual meeting platforms such as Zoom, Google Meet, and similar technologies to host, manage, and participate in meetings effectively

Physical Requirements:

• This position requires an ability to sit or stand for up to 8 hours at a time.

• Requires repetitive motions, including sitting and typing on a computer keyboard.

Additional Remarks:

• Must be willing to abide by Fuller’s Community Standards.

• This position is based on Fuller’s Pasadena campus and is expected to begin as an in-person position at 25 hours/week. A hybrid schedule is possible, though a minimum of 3 days/week in-person is required.

Pay Scale:

• Hourly rate the seminary expects to pay: $22 - $25 per hour USD

Fuller Theological Seminary is an Equal Employment Opportunity/Affirmative Action employer. To the extent required by law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. As a religious institution, Fuller Theological Seminary is permitted and reserves the right to prefer employees or prospective employees for certain positions on the basis of religion. All positions must agree to Fuller's Community Standards for conduct, and certain positions must fully accept Fuller's Statement of Faith. Women and minorities strongly encouraged to apply.

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