Loan Documentation Specialist at Bank of Clarke – Winchester, Virginia

Position Purpose: This position entails closing all commercial transactions, including SBA and GovCon, with accuracy, efficiency, and timeliness.

What you’ll do:

• Reviewal of all documentation submitted by Loan Officers/Loan Assistants to ensure compliance with all Bank guidelines set forth, to include, but not limited to, any exception and lending authority approvals, all special approval conditions are noted, and proper documentation is supplied on all individuals and business entities to proceed with producing closing documentation.
• Clear, concise, and timely communication to Loan Officers/Loan Assistants regarding any further documentation needed to complete the file and any expectations for settlement dates.
• Reviewal of all documents presented by Settlement Agent, to include, but not limited to the following: Preliminary Title Binder & Insured Closing Letter to ensure the Bank is obtaining clear title free of defects and liens, not disclosed, as well as the Settlement Statement itemizing all fees incurred/noted in file are present and to be collected or credit given in the case of a deposit.
• Clear, concise, and timely communication to Settlement Agent and/or Bank Representative regarding any questions and/or corrections needed once documents are reviewed and any expectations for settlement dates.
• Data entry into the document software program is accurate and complete so closing documentation can be rendered effectively and exactly as approved and committed.
• Ensure adequate property insurance, liability, business personal property, builder’s risk, in the case of a construction loan and any other type of insurance that may be required, is present, accurate and the Bank is listed as applicable lien holder.
• If required, ensure adequate flood insurance is present, the Bank is listed as applicable lien holder and has been reviewed internally and deemed acceptable.
• On loan amounts of $1.5M or more, work with the Bank’s Approved Attorney to ensure all documentation is as needed. Some auxiliary documents will be needed and rendered from the document software program and supplied to the Settlement Agent.
• Receive closed loan documents and perform a thorough review to ensure all documents that were sent to closing are returned properly executed, to include Notary, if applicable.
• Funding of net loan proceeds which may include the initiation of a wire request for approval after due diligence is performed to ensure the wire instructions given are valid and deemed legitimate.
• Forward closed loan file to Post Closer
• Prepare Change in Terms Agreements, as requested and applicable.
• Cooperate with Data Entry Processor to ensure accuracy of information input on the main software platform.
• Cooperate with Servicing Personnel to rectify any documentation issues that need corrected in a timely manner.
• Follow-up communication with Settlement Agent and/or Loan Officers/Loan Assistants, as needed.
• Any other administrative duties as requested.

Where you’ll shine:

Communication:

• High degree of external and internal contact with people at all levels requiring excellent skills in both verbal and written communication.
• High degree of interpersonal and professional skills required.

Knowledge and Skills:

• Professional and positive attitude
• Exceptional customer service for internal and external clients
• Knowledge of loan terminology, documentation, and regulatory compliance
• Strong working knowledge of Microsoft Office and internet
• Ability to operate, trouble shoot, and problem solve computer and office equipment.
• Attention to detail and ability to work under deadlines.
• Ability to prioritize workload with strong organizational skills.
• Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job duties.

Where we shine:

• Offering a full suite of benefits including medical, life, dental, and vision insurance plus generous paid time off
• Supporting associates and their families; we embrace the importance of caring for oneself and our families
• Surrounding ourselves with smart, driven, and diverse individuals
• Valuing integrity, commitment in regard to our daily duties, and the Bank as a whole
• Supporting local philanthropic, cultural, and artistic initiatives and organizations that our employees value
• Devoted to the communities in which we serve as we help those who form the creative backbone of our market’s future economy and business value
• Bank of Clarke is “Great Place to Work” Certified through June 2025
• “Top Virginia Employer for Interns” award recipient (2023,2024,2025) through Virginia Talent and Opportunity Partnership (V-TOP)
  

Working Conditions:

The individual will be required to be flexible during standard bank operating hours. Business travel may be necessary to attend training opportunities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed under the knowledge/skills section are representative of the knowledge, skill set, and/or ability required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

EEO M/F/V/D