Purchasing Agent (Broussard, LA) at Ambassador Supply LLC – Broussard, LA, Louisiana

Work Schedule- Monday - Friday 8am-5pm

Job Summary

This role is responsible for effectively initiating, facilitating, and tracking purchase orders according to Ideal Steel’s procurement policies. A successful Purchasing Agent will be extremely detail oriented and have great organizational skills.

As a Purchasing Agent, You Will:

· Provide services to employees and managers by communicating, receiving requests, and ensuring that their needs are met within specified timeframes

· Secure approval from requisitioning department in conjunction with Ideal Steel’s DAG policy

· Source multiple quotes based on purchase requisitions

· Ensure cost-effective purchase options while maintaining quality standards by conducting cost analysis on sourced quotes

· Assist with the preparation of purchase requisitions when necessary

· Create and update purchase orders utilizing financial system within time constraints

· Review all purchase orders to ensure accuracy and completeness, including appropriate, detailed information on all items

· Ensure all purchasing documents include the appropriate approval in conjunction with Ideal Steel’s DAG policy

· Follow up with appropriate personnel and departments as needed to ensure follow through of each order

· Organize and confirm delivery of goods and services with timely financial system updates on purchase orders as shipments arrive

· Expedite back ordered items and communicate status timely to respective individuals

· Verify receipt of items by comparing them to the purchase orders; resolve shipment errors with suppliers in a timely fashion

· Submit daily approved P.O.’s with all required documentation of receipt of goods or services to Accounting department for processing

· Investigate and resolve discrepancies between the billable details and purchase orders

· Develop and sustain healthy, long-term relationships with vendors and suppliers to ensure best pricing, delivery and quality

· Maintain fairness and impartiality towards all vendors and suppliers

· Keep current on any purchasing policy changes

· Create IAS labels for material purchases prior to material being delivered

· Assist shipping/receiving with issues pertaining to IAS requirements for material receipts

· Assist with month end closing process by ensuring all items received the last day of the month are submitted for processing in accordance with month end closing policy

· Schedule service calls for repairs for office/shop

· Maintain, distribute and decommission IAS tools

· Reconcile credit card statement and generate P.O. prior to month end

· Maintain company online accounts separately from personal accounts

· Inventory and order office supplies bi-weekly (get prior approval before placing order)

· All other duties and responsibilities as assigned by management

Education and Experience Requirements

· High School Diploma/GED

· 1-2 years of previous purchasing experience

· Excellent communication skills

· Exceptional organizational abilities with a high consideration to detail and accuracy

· Able to work effectively in a team environment both within the department as well as outside the department

· Strong time management skills

· Must be able to be entrusted with confidential information

· Exudes honesty and integrity