Accounting & Finance Specialist at Adams County – Brighton, Colorado

Budget Support

• Assist in the development of the office’s annual budget and mid-year projections, including tracking expenditures by program/unit, and identifying variances for corrective action
• Contribute to forecasting and financial planning for general operations and grant-funded initiatives.
• Help compile data for budget narratives, presentations, and reporting to District Attorney’s Office leadership
• Prepare line-item budget memos, which support tracking of allocated budget dollars by program/unit/cost center.

Accounting & Fiscal Operations

• Accurately process accounts payable/receivable entries and maintain financial records
• Prepare and process vouchers and purchase order invoices; review and verify vendor invoices and statements for accuracy, proper coding and appropriate approval prior to payment.
• Process and post incoming deposits and credit card receipts; reporting and directing to finance and treasurer.?

• Reconcile general ledger accounts, requesting any corrections as necessary, and assist with year-end closings.
• Track grant expenditures by category and assist with preparation of financial reports for funders
• Prepare quarterly summary reports for grant program/project directors and COO/Office Administrator necessary for federal and state grant reporting.
• Prepare and maintain accurate spreadsheets related to various accounts, or tasks.
• Review and verify vendor invoices and statements for accuracy, proper coding and approval; resolve discrepancies to ensure timely payments.
• Maintain supporting documentation for audits and subrecipient monitoring

Administrative & Cross Functional Duties

• Collaborate with COO/Office Administrator and Sr. Grant Compliance Specialist to ensure accurate and timely financial reporting for all grants, including assistance with SEFA preparation, cost projections, and compliance with Uniform Guidance (2 CFR 200) and county fiscal policies.
• Develop and maintain systems, methods, and procedures to facilitate grant budgeting and tracking of allocations.
• Manage procurement card expenditures, ensure accurate coding, proper approval of purchases and provide training to cardholders on procedures and policy compliance
• Participate in regular meetings with COO/Office Administrator and Sr. Grants Compliance Analyst to review grant cost projections, and to discuss grant budget status and strategies.
• Serve as a primary District Attorney’s Office contact for internal and external inquiries related to fiscal procedures by researching account activity, verifying expenditures, and providing financial data or documentation as needed.
• Support development of new tools or procedures to improve financial efficiency
• Attend accounting and grant training to stay current with accounting principles and practices.