CO RO: Radiation Oncology Program Coordinator at Willis-Knighton Health System – Shreveport, Louisiana

Program Coordinator – Radiation Oncology

KEY FUNCTIONS

Provide support for Radiation Oncology Department, Radiation Oncology Services (physician group), and serve as administrative assistant to Medical Director.

Radiation Oncology Department

• Provide support for Radiation Oncology Services’ physicians within the department of Radiation Oncology
• Works closely with Cancer Center Director. Special projects as assigned.
• Interact with radiation oncologists, physicists, physician assistants, nurses, dosimetrists, radiation therapists, residents, and ancillary staff to promote the goals and objectives of the program.
• Process badging paperwork.
• Submit service requests: Information Technology, Facilities/Maintenance, Marketing
• Enter print requests to Document Center
• Meeting coordination – workshops, conferences, department meetings and celebrations

Radiation Oncology Services

• Maintain Radiation Oncology Services’ credentialing files.
• Facilitate credentialing and recredentialing for Radiation Oncology Services
• Initiate and coordinate Radiation Oncology Services activities including but not limited to accurate completion of requirements for accreditation: renew licenses: LSBME, DEA, CDS
• Maintain Radiation Oncology Services’ calendar.
• Coordinate shadow opportunities for clinical students, faculty, students, volunteers.
• Coordinate marketing for group practice
• Arrange conferences, including reserving rooms, catering, equipment, etc.
• Coordinate LSU fellows’ Radiation Oncology rotation.

Medical Director

• Provide day-to-day administrative support.
• Works closely with Medical Director’s nurse and physician assistants for scheduling
• Responsible for calendar and meeting coordination
• Arrange professional conference registration, travel, itinerary and expense reporting.
• Maintain and update CV.
• PubMed research
• Submit monthly timesheet (activity report)
• Renew professional memberships, ABR, ABS, ACRO, ASTRO, ACR
• Monitors ASTRO Maintenance of Certification (MOC).
• Process WK reappointments.
• Enter and Track CME activity in CE Broker
• Work closely with Radiation Oncology Services’ accountant and WK accounting department.
• Coordinate proton site visits, educational conferences and workshops including scheduling and logistics. Global and local visitors.
• Enter Recommendation Letters (AAMC)