Accounting Clerk at Fairbanks North Star, Borough of (AK) – Fairbanks, Alaska

Perform a variety of receptionist, office support, and clerical accounting duties of a routine nature for the Financial Services department.

SALARY: 5A

REPORTS TO: General Ledger Staff Accountant II

POSITION SUPERVISED: None

1. Answer telephone calls and e-mail messages, field general questions, screen and direct calls, and take accurate messages. Greet customers at the front counter.
2. Perform all Borough check printing and distribution responsibilities including vendor, payroll, workers’ compensation, general liability, and auto liability checks.
3. Pick up, sort, and deliver all internal and U.S. mail. Distribute incoming faxes. Open and process Controller’s and Treasury Budget Manager’s mail.
4. Order office supplies and maintain adequate inventories, using a Borough Procurement card.
5. Reconcile Procurement card purchases, scanning records and inputting data for the capital asset system.

6. Assist with preparing and scanning paper records in the Electronic Records Management System.

7. Serve as department timekeeper and capital asset custodian.
8. Process and maintain office files, such as signature authorizations and fund verifications. Assist in organizing, updating, and maintaining the Accounting division library, including periodical updates and checking out library materials to Borough employees.
9. Provide clerical support for the publication of the Borough’s Comprehensive Annual Financial Report, Single Audits, and Recommended and Approved Budgets.
10. Provide other office and clerical support, such as: correspondence and memoranda; maintain forms drawer; complete copying duties; schedule use of the conference room; unlock and lock common areas and supply cabinets; maintain bulletin boards, filing, update simple spreadsheets, etc.
11. May have to drive occasionally to provide courier services and to pick up office supplies.
12. Assist and back up other clerical/technical positions as assigned.

MINIMUM QUALIFICATIONS:
1. High school diploma or equivalent and two (2) years of progressively responsible office experience, with knowledge of administrative practices and procedures required. Up to one year of pertinent training may be substituted for experience. Experience working in a large administrative unit, and/or a governmental entity office is preferred.
2. Must be accurate and proficient at keyboarding and be able to use a 10-key calculator accurately, preferably by touch. Experience with data entry for an integrated financial management system is preferred.
3. Demonstrated recent proficiency in personal computer applications for word processing and electronic spreadsheets, including mail merges and other advanced word processing functions and basic spreadsheet functions. Microsoft Word and Excel experience is required. Experience with other Microsoft Office Suite applications or other office applications are preferred.
4. PREFERRED: Ability to have and maintain a valid driver’s license and to meet insurance standards and maintain insurability under the Borough’s insurance program. If personal automobile is used for Borough business, proof of insurance at statutory limits must be provided. (A CURRENT COPY OF DRIVING RECORD WILL BE REQUIRED UPON REQUEST.)
KNOWLEDGE, SKILLS, AND ABILITIES
1. Demonstrated ability to establish and maintain effective and harmonious working relationships with other employees, and to deal tactfully and courteously with outside entities and the general public and maintain confidentiality of information.
2. Demonstrated ability to communicate clearly in a courteous, professional manner, both verbally and in writing. Knowledge of the proper usage of the English language (grammar, punctuation, and spelling), correct letter styles, and letter-writing concepts.
3. Ability to perform work in an organized, accurate, professional, and timely manner, under sometimes stressful situations and the pressures of short deadlines.
4. Ability to comprehend and execute verbal and written instructions and to take and coordinate instructions from several people.
5. Ability to operate and troubleshoot a variety of office machines, such as printers, punching and binding machines, folding machines, facsimile machines, copiers, etc.
OTHER
1. A PROFICIENCY TEST MAY BE ADMINISTERED.
2. This position requires a criminal background check.
JOB CONTACTS:
Frequent interdepartmental business contact and frequent routine public contact, and frequent contact involving outside organizations/agencies.
JOB RESPONSIBILITY:
Does not supervise. Experiences many minor problems daily with an occasional major one that must be resolved on own initiative with little immediate supervision. The consequences of error, carelessness, or mistaken judgment require normal effort to recover.
WORK ENVIRONMENT:
General office where conditions are pleasant. Good, clean conditions where accidents/ hazards are negligible. Requires short periods of moderate lifting, pushing or pulling (26-50 lbs.).