Administrative Assistant in Jacksonville, Florida at American Scaffold, LLC

TitleAdministrative Assistant About the OrganizationAmerican Scaffold has the expertise and the experience to solve even the most challenging workplace access and environmental containment issues.
We're an unbeatable combination of onsite leadership and veteran industrial and ship scaffold specialists, with an extensive equipment inventory optimized for industrial and shipyard work at our fingertips. It means being able to provide the best solutions for workplace access requirements and environmental enclosure integrity. It also means expedited staging and dismantling times. All so our customers can get back to work.
American Scaffold, LLC offers a comprehensive benefit package to eligible employees. Eligible employees may enroll in:

• Health
• Dental
• Life
• Accident
• 401k

Per Diem may be provided to eligible employees who travel out of town for work to reasonably reimburse them for some or all daily lodging, meals, and incidental expenses EOE StatementAmerican Scaffold is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities. Description

SUMMARY

Administrative Assistant / Timekeeping & Payroll Administrator

The Administrative Assistant / Timekeeping & Payroll Administrator is responsible for managing timekeeping and payroll-related functions for two branch locations. This role ensures accurate entry, maintenance, tracking, and timely submission of employee work hours while maintaining complete and accurate payroll records. In addition to payroll responsibilities, the Administrative Assistant supports the day-to-day operations of the company by performing a variety of clerical, administrative, and office support duties. The successful candidate helps maintain an organized, efficient, and professional work environment while providing administrative support to management and staff.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Track employee hours, process timekeeping records, and prepare and distribute weekly payroll.
• Create, submit, and monitor customer invoices while tracking payment status and outstanding balances.
• Answer, screen, and route incoming telephone calls to appropriate personnel.
• Greet, welcome, and direct visitors, clients, and vendors in a professional manner.
• Maintain and organize filing systems, records, and administrative documentation.
• Retrieve and compile information from records, emails, meeting minutes, and other business documents as requested.
• Respond to and resolve routine administrative inquiries in a timely manner.
• Manage office supply inventory and coordinate maintenance and repair of office equipment.
• Perform weekly cleaning and upkeep of common office areas and restrooms, including trash removal.
• Utilize payroll and administrative software to accurately complete weekly timekeeping and payroll processes.
• Perform other related duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES & ATTRIBUTES

• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite or related software.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management.
• Ability to maintain accurate records even under tight deadlines.

EDUCATION AND EXPERIENCE

• Highschool Diploma or Equivalent
• 1-2 years in an office environment performing clerical functions preferred.

WORKING CONDITIONS / PHYSICAL REQUIREMENTS

• Work is conducted indoors in an office environment
• Some light cleaning of common areas and bathrooms required.
• Must be able to sit for prolonged periods of time at a desk; must be able to view computer screen for prolonged periods of time; must be able to enter data using keyboard accurately and efficiently
• Must be able to communicate effectively via phone or email with personnel at remote job sites
• Must be able to lift, carry, push, pull up to 15 pounds at times on an infrequent basis.
• May be required to climb stairs and ladders

REASONABLE ACCOMMODATIONS

• Accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

LocationFlorida Salary Range Exempt/Non-ExemptNon-Exempt

This position is currently accepting applications.

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