Receptionist/Administrative Assistant in US, Minnesota at Premier Marine

At Premier Marine, we believe that people come first, and as a valued Receptionist/Administrative Assistant, you will play a crucial role in our family-owned business. Guided by our core values of Integrity, Excellence, Attitude, and Collaboration, you’ll join a dedicated team where your contributions matter. Here, you’ll work on building the world’s best pontoons in a supportive environment that focuses on your personal and professional development. We're committed to ensuring you thrive, so together, we can leave a wake that changes lives on and off the water.

Job Summary

The ideal Receptionist/Administrative Assistant serves as the first point of contact for employees, applicants, customers, and visitors. This role owns the front desk experience and ensures a professional, welcoming, and organized environment. This candidate can also be known as the “director of first impressions” possessing all Premier Marine’s core values: Integrity, Excellence, Attitude, and Collaboration.

In addition to reception responsibilities, this position provides administrative support to the Sr. Director of People & Culture and the Leadership Team. This is an entry-level opportunity designed for someone with dependable, polished, and eager to grow with the Premier Marine team.

Duties/Responsibilities

Primary Responsibility: Front Desk & Reception

• Greet all visitors and employees in a professional and welcoming manner.

• Manage incoming calls and route appropriately

• Monitor and manage visitor sign-in procedures

• Coordinate candidate arrivals and interview logistics

• Maintain a clean, organized, and professional front office area

• Receive and distribute mail and deliveries

• Serve as first point of contact for general company inquires

Administrative & HR Support Responsibilities

• Maintain and order office supplies

• Prepare meeting materials and take notes as needed

• Draft basic employee communications and announcements

• Maintain organized and confidential employee files

• Support onboarding paperwork and new hire scheduling

• Help coordinate employee events and engagement activities

• Assist with internal communications and postings

• Assist with reporting and basic data entry

• Identify opportunities to improve administrative organization

Required Skills/Abilities

· Professional communication and phone etiquette

· Strong organizational skills and attention to detail

· Ability to handle confidential information appropriately

· Proficiency in Microsoft Office (Outlook, Word, Excel)

· Ability to be flexible and work in a rapidly changing environment is required

· Willingness to create a positive, energizing and rewarding environments for all coworkers.

Education and Experience:

· High school diploma or equivalent

· 0-2 years minimum experience in receptionist, customer service, or office support

Core Competencies

· Professional Presence – Polished, calm, and welcoming demeanor

· Reliability – Consistent attendance and follow-through

· Confidentiality & Integrity – Trusted with sensitive information

· Initiative – Looks for ways to support beyond assigned tasks

· Growth Mindset – Demonstrates capacity to take on increasing responsibility

Physical Requirements

· Prolonged periods of sitting at a desk and working on a computer

· Frequent standing and walking to greet visitors and support plant/office needs

· Ability to occasionally lift and move items up to 20 pounds (files, office supplies, packages)

· Manual dexterity to operate standard office equipment (computer, phone, copier, scanner)

· Clear verbal communication ability for phone and in-person interactions

· Visual ability to review documents and work on a computer screen for extended periods

· Ability to move between office and production floor environments

*The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship. Premier Marine, LLC retains the discretion to add duties or change the duties of this position at any time.