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Senior Admin Assistant/Office Manager in Dallas, Texas at TECHSTREAM LLC

NewJob Function: Admin/Clerical/Secretarial
TECHSTREAM LLC
Dallas, Texas, 75219, United States
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Job Description

Senior Administrative Assistant/Office Manager

Location: Dallas, Texas

Employment Type: Full-Time, Onsite

Position Summary

The Administrative Assistant / Office Manager provides administrative support to multiple executives while overseeing day-to-day office operations. This role combines executive support, board and event coordination, office management, and special projects in a fast-paced, growth-oriented environment.

We are seeking a proactive, highly organized professional who enjoys solving problems, taking initiative, and supporting a variety of business needs. This position offers significant opportunity for professional growth and exposure to executive operations, board administration, and office management.

Key Responsibilities

  • Support multiple executives with calendar management, scheduling, travel coordination, and expense reporting.
  • Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
  • Prepare presentations, reports, agendas, correspondence, and other business documents.
  • Coordinate internal and external meetings, including preparation of materials and follow-up action items.
  • Organize board meetings, leadership meetings, and company events, including scheduling, logistics, and attendee communications.
  • Manage meeting logistics, including venues, catering, technology, and travel arrangements.
  • Oversee daily office operations, including vendor relationships, office supplies, facilities coordination, and workspace management.
  • Serve as a liaison between executives, employees, vendors, and external stakeholders.
  • Manage confidential information with discretion and professionalism.
  • Support special projects and administrative initiatives across the organization.
  • Identify opportunities to improve processes and operational efficiency.
  • Perform other duties as assigned in support of business objectives.

Qualifications

  • Bachelor's degree preferred or equivalent combination of education and experience.
  • 2–5 years of experience in administrative support, office management, event coordination, or a related field.
  • Experience supporting executives, coordinating meetings, travel, or office operations.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
  • Strong organizational, communication, and time management skills.
  • Ability to manage multiple priorities while maintaining attention to detail.
  • Ability to handle confidential information with discretion and professionalism.
  • Experience in a startup, entrepreneurial, or high-growth environment is a plus.

Core Competencies

  • Adaptability: Thrives in a dynamic environment and adjusts quickly to changing priorities and business needs.
  • Organization & Planning: Effectively manages multiple tasks, deadlines, and projects while maintaining strong attention to detail.
  • Initiative: Takes ownership of responsibilities, identifies opportunities to help, and follows through with minimal prompting.
  • Communication: Communicates clearly, professionally, and effectively with individuals at all levels of the organization.
  • Time Management: Prioritizes competing demands and consistently delivers high-quality work within established timelines.
  • Relationship Building: Develops positive working relationships and provides outstanding support to executives, colleagues, and external partners.
  • Learning Agility: Demonstrates curiosity, eagerness to learn, and the ability to quickly adapt to new responsibilities.
  • Resourcefulness: Finds practical solutions, navigates ambiguity, and remains effective in a fast-paced environment.

Job Location

Dallas, Texas, 75219, United States

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