Senior Compliance Analyst (Conflict of Interest) - Office of Institutional Compliance in Galveston, Texas at University of Texas Medical Branch

Minimum Qualifications:

A bachelor's degree and four (4) years of experience in an audit or investigation function are preferable.

Preferred Qualifications:

• Experience with business or military procurement, intelligence, logistics, or national security.
• Master's Degree.

Job Summary:

To audit and/or review complex systems or operations in order to evaluate and report on compliance matters and the adequacy, effectiveness, and comprehensiveness of compliance, accounting, management, or other controls in these operations and to ensure compliance with applicable federal and state laws, rules, and regulations.

Market Statement:

UTMB's Office of Institutional Compliance plays a vital role in ensuring that the institution operates with integrity, transparency, and adherence to federal and regulatory standards. This team partners closely with faculty, leadership, and departments across the institution to support conflict of interest management, adherence to ethical principles, compliance with research security and undue foreign influence requirements, and institutional regulatory oversight in support of the institution's mission.

The primary purpose of the Senior Compliance Analyst for Conflicts of Interest is (1) to serve as a subject matter expert on state, federal, and institutional regulations and policies related to Conflicts of Interest (COI), ethics, Research Security, Undue Foreign Influence, and Research Compliance; (2) to assist the Associate Vice President, Office of Institutional Compliance, in providing the strategic vision for the institution's COI, Ethics, and Research Compliance program; and (3) to serve as an institutional key resource for COI and compliance-related analysis, review, and guidance.

The Senior Compliance Analyst for Conflicts of Interest position offers the opportunity to work in a highly collaborative and detail-oriented environment while serving as a primary point of contact for compliance-related questions and information. Success in this position requires strong analytical and organizational skills, the ability to work autonomously, and a deep understanding of regulatory compliance processes. The ideal candidate will be highly detail-oriented, collaborative, and comfortable managing multiple priorities while serving as a reliable source of guidance and problem-solving.

Job Duties:

• Coordinate and conduct reviews of compliance activities of UTMB departments for the Office of Institutional Compliance (OIC) to ensure compliance with applicable federal and state laws, rules, and regulations.
• Conduct comprehensive reviews of COI disclosures, ensuring compliance with institutional policies, federal regulations, and UT System guidance.
• Coordinate with faculty, staff, and stakeholders across the institution to identify, evaluate, and manage potential conflicts while supporting processes related to management plans, committee meetings, annual certifications, and database oversight.
• Support the institution's Research Security program by reviewing state and federal regulations and UT System guidance as it relates to undue foreign influence and research compliance.
• Review forms, sponsored research activities, and respond to inquiries regarding research security regulations and institutional policies.
• Provide training and education to the institution on relevant COI, ethics, research security, and research compliance matters.
• Support compliance investigations and international collaboration activities, partnering with leadership within the Office of Institutional Compliance on sensitive and complex matters requiring sound judgment, professionalism, and confidentiality.

Functional Specialty Responsibilities:

• Conflict of Interest: Reviews Conflict of Interest (COI) disclosures. Conducts thorough reviews of disclosures and maintains familiarity with institutional policies and SOPs, UT System policies, federal regulations, and applicable guidelines in this area. Assists and interacts with faculty and staff across multiple departments to review potential conflicts in personal relationships and sponsored agreements. Updates and maintains COI disclosure information within the COI database in an accurate, thorough, and timely manner. Provides assistance and guidance related to management plans, annual certifications, COI database management, and Conflict of Interest and Research Security Committee meeting processes.

• Institutional Conflict of Interest: Reviews and coordinates conflicted institutional relationships. Maintains familiarity with Institutional policies and SOPs, System policies, federal regulations, and applicable guidelines in this area. Assists faculty and staff with Institutional Conflict of Interest-related questions and guidance. Responsible for the coordination and implementation of Institutional Conflict of Interest management plans.

• Research Security: Maintains familiarity with institutional policies and SOPs, UT System policies and guidance, federal regulations, state laws and orders, and applicable guidelines related to research security and undue influence. Becomes knowledgeable with research security-related requirements and apply appropriately to questions or requests for information. Works collaboratively with the institution's Research Security Office to review submitted forms, reports, and sponsored research activities. Responds to inquiries from faculty and staff across various departments regarding Research Security forms, restrictions, and regulations.

• Compliance Investigations: Assists with Compliance Investigations as needed or directed by the Associate Vice President, Institutional Compliance.

• Compliance Committees: Assists with tasks for the Conflicts of Interest and Research Security Committee, the Executive Research Compliance Committee, or other committees as directed by the Associate Vice President, Office of Institutional Compliance. This includes, but is not limited to, agendas, minutes, reports, and email communications.

• Other Duties: Performs other duties as assigned.

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Technical and Analytical Expertise:

• Strong communication and writing skills.
• Ability to learn complex material quickly and apply it appropriately to any given situation.
• Ability to monitor, analyze, and synthesize new legislation, regulations, and initiatives related to COI, ethics, research security, and research compliance, and communicate the information to stakeholders.
• Proficiency in Microsoft Excel, including complex formulas, pivot tables, and data modeling, preferred.
• Experience with database functionality preferred.
• Experience with data visualization and business intelligence tools to create impactful compliance dashboards and reports.

Other Duties as Assigned: Performing special projects and/or other duties as assigned or as requested by the Associate Vice President, Office of Institutional Compliance; Chief Compliance Officer; or the Deputy Chief Compliance Officer, including, without limitation, assisting other parts of the Compliance Program on legal and regulatory matters, and assisting with investigations or reviews.

Knowledge/Skills/Abilities:

• Advanced knowledge and understanding of compliance and industry processes, practices, and regulations preferred.
• Demonstrates commitment to continued education on compliance-related issues and relevant federal and state legal authority.
• Experience with ethics, policies and procedures, training, investigations, audits, and developing and managing COI or compliance training and communication projects preferred.
• Ability to identify legal risk and help strike a sensible and practical balance between legal risks and business goals.
• Strong analytical reasoning skills to effectively and efficiently review, evaluate, and analyze information and data.
• Excellent collaborative skills, interpersonal skills, and written and oral communication skills.
• Demonstrated commitment to a high level of integrity and ethical principles, and professionalism to uphold the compliance culture, mission, and values of the institution.
• Prior experience in a compliance-related area preferred.
• Prior experience working in a COI, ethics, research security, or research compliance area preferred.
• Goal-oriented and able to work independently once given direction.
• Strong organizational skills.
• Advanced knowledge of software application systems and spreadsheet reporting, and demonstrates eagerness and aptitude to quickly learn new software/programs.

Salary Range:

Actual salary commensurate with experience.

Working Environment:

This position is remote within Texas only. Candidates outside of the State of Texas must be willing to relocate. Occasional on-site presence required.(Once a month)

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.