Office Specialist in Portland, Oregon at Oregon Health & Science University

Office Specialist

US-OR-Portland

Requisition ID: 2026-41618
Position Category: Administrative/Office Support
Job Type: AFSCME union represented
Position Type: Regular Full-Time
Posting Department: Professional Billing
Posting Salary Range: $22.10 - $29.46 per hour, with offer based on experience, education and internal equity
Posting FTE: 1.00
Posting Schedule: Monday - Friday
Posting Hours: Between 5:00am - 6:00pm
HR Mission: Central Services
Drug Testable: No

Department Overview

Provide support to the HCPB professional billing team with a focus on the preparation of the daily deposits and distribution of various forms of correspondence.

This position is full time in our downtown office. Work schedule is flexible hours between 5:00am until 6:00pm, Monday through Friday.

Function/Duties of Position

• Processes daily mail received from both the post office and the OHSU courier from other OHSU departments and distribute to staff across the OHSU Professional Billing (PB) department.
• Prepares daily deposits for two OHSU service areas.
• Retrieves explanation of benefits from payer websites and prepares both payment and denial batches for entry into the Epic platform.
• Reviews and assigns electronically received correspondence to office and department staff within set turnaround parameters.
• Prepare and mail out refund checks once printed for both patient and insurance companies for two service areas weekly.
• Scanning of documents including payment batches, follow up batches, and refund checks into the OnBase archive application for all departments at OHSU PB.
• Other duties as assigned.

Required Qualifications

• One year of general office or secretarial experience, AND

• An Associate’s degree or certificate in office occupations or office technology; OR

• A Bachelor’s degree and six months of general office or secretarial experience; OR

• An equivalent combination of training and experience.

Knowledge, Skills and Abilities

• Medical terminology.
• Accurate data entry skills.
• Excellent organizational skills.
• Ability to use reason and logic to solve problems and multi-task as needed.
• Excellent communication skills both written and verbal.
• Basic office equipment knowledge including scanning.
• Experience with using software such as word, excel.

Preferred Qualifications

• Minimum one year in the medical field.
• Mail room experience.
• Epic platform experience.

Additional Details

In downtown office. Work schedule is flexible hours between 5:00am until 6:00pm, Monday through Friday.

Benefits

• Healthcare for full-time employees covered 100% and 88% for dependents.
• $50K of term life insurance provided at no cost to the employee.
• Two separate above market pension plans to choose from.
• Vacation - up to 200 hours per year dependent on length of service.
• Sick Leave - up to 96 hours per year.
• 9 paid holidays per year.
• Substantial Tri-Met and C-Tran discounts.
• Employee Assistance Program.
• Childcare service discounts.
• Tuition reimbursement.
• Employee discounts to local and national businesses.