Administrative Assistant-Lor in Limestone, Maine at Career Systems Development Corporation

Job Summary: Performs complex administrative tasks using a personal computer. Coordinate’s office services and administrative activities for Job Corps center; interprets operating policies and Core Values; exercises independent judgment in the resolution of administrative problems.

Duties/Responsibilities:

• Must model the Company Core Values and the operating principles at all times.
• Must create and sustain positive working relationships with co-workers.
• Type business letters, memorandums, reports, charts, checklists, and handles mail.
• Composes and prepares routine correspondence for signature.
• Independently prepares recurring reports for review and signature.
• Sends and retrieves messages via E-Mail.
• Faxes and retrieves incoming messages on a regular basis,
• Performs system backup procedures on the computer.
• Maintains equipment, data files, supplies, etc.
• Attends meetings and conferences to furnish information and take notes.
• Schedule’s appointments, meetings and conferences.
• Establishes and maintains confidential files and records.
• Proofreads and corrects grammatical, punctuation and spelling errors.
• Answers telephones and directs calls to appropriate person. May handle routine calls if informative on subject.
• Orders necessary office supplies and equipment.
• Operates office machines and instructs others in the operation of same.
• Assists in the training of new clerical personnel.
• Attends in-service training sessions.
• Maintains confidentiality.
• Assists in processing mail.
• Assist in developing the staff schedule.
• Assists in processing quotes, bids, purchase orders, etc.
• Performs other duties as assigned.

Hours: Monday thru Friday 8:00 AM to 5:00 PM

Qualifications:

Minimum: Must have a High School diploma with at least three years’ practical experience. Model company Core Values.

Preferred: Possess a two-year business college degree.

Knowledge: Ability to perform administrative duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills. Ability to deal effectively with the public and government officials. Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors.