Hourly Clerical Assistant II in San Diego, California at Southwestern College (CA)

SUMMARY DESCRIPTION

Under the direction of an assigned supervisor, perform a variety of clerical duties involving independent judgment in the interpretation, application or modification of existing procedures within well-defined guidelines; provide sole clerical support for assigned office during the evening hours as assigned.
EDUCATION AND EXPERIENCE
Any combination equivalent to: graduation from high school including course work in office procedures and equipment
AND
One (1) year of general clerical experience involving operation of a computer terminal.

• One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
• If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.

• Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

LICENSES AND OTHER REQUIREMENT
Some positions in this class are required to possess skills in a second designated language.

DESIRED QUALIFICATIONS
Experience with Google Suite, Microsoft Suite and Canva.

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KNOWLEDGE AND ABILITIES

Knowledge of:

• Operation of standard office machines and equipment.
• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patient and courtesy.

Ability to:

• Learn, apply and explain policies, procedures and activities related to an assigned program or function.
• Perform a variety of clerical duties involving independent judgment in the interpretation, application or modification of existing procedures within well defined guidelines.
• Operate a variety of office machines and equipment including typewriter, calculator, copier, word processor and computer terminal as required.
• Complete assignments with minimal supervision.
• Demonstrate sound judgment in the application and interpretation of existing methods and procedures.
• Establish and maintain cooperative and effective working relationship with others.
• Maintain records and prepare reports.
• Understand and follow oral and written directions.
• Communicate effectively both orally and in writing.
• Provide sole clerical support for assigned office during the evening hours as assigned.

JOB DESCRIPTION: Clerical Assistant II
ESSENTIAL DUTIES

1. Perform a variety of clerical duties in support of an assigned program or office; type, file, process mail, answer phones and maintain records as assigned.
2. Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, schedules and reports; list, abstract or summarize date.
3. Maintain a variety of records, files and logs; sort, classify and post information and documents; prepare new file folders according to established guidelines; issue keys and maintain appropriate records as assigned.
4. Review documents for accuracy, completeness and conformance to established procedures and standards.
5. Initiate and receive communication from District departments and personnel, community and State agencies and organizations, public schools and vendors as required.
6. Receive, open and distribute mail.
7. Operate a variety of computer terminals, utilizing a wide variety of related software as assigned.
8. Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate.
9. Assist in selecting, training and providing work direction to student workers as assigned.

For more information, please contact Samantha Girard at sgirard@swccd.edu or call the at (619) 216-6750 ext. 6352.