Estimator/Scheduler - Day Shift in Vernal, Utah at Coyote Tanks LLC

About Coyote Tanks Inc.

Coyote Tanks Inc. is a leader in API tank manufacturing, delivering high-quality products with speed, precision, and accountability. Coyote Tanks builds critical equipment for the energy and industrial sectors out of the Utah Basin. We operate with a lean manufacturing mindset—no chaos, no excuses, just results.

We are growing fast, and our people are the reason. This role exists to make sure that as we scale, we stay a place where skilled, motivated people want to build their careers.

Position Summary

The Estimator/Scheduler is responsible for preparing accurate estimates and quotes for tanks and related fabrication work, and for building and maintaining the production schedule that keeps jobs moving through the Coyote Tanks shop and meets customer delivery dates. The Estimator/Scheduler reviews customer specifications, drawings, and requests for quotation; performs material and labor takeoffs; prices jobs; confirms material pricing and lead times; and works with the Shop Foreman and Production Managers to sequence jobs, track progress, and communicate schedule changes. The Estimator/Scheduler must be able to read and interpret blueprints and drawings, work accurately with numbers and detail, manage multiple priorities and deadlines with minimal supervision, and have the confidence to ask questions when specifications or drawings are unclear. The Estimator/Scheduler must perform all job functions with a “safety first” mentality and coordinates with the General Manager to ensure that their assigned duties are aimed at accomplishing Coyote Tanks business strategy.

Every Estimator/Scheduler is expected to

• Guarantee satisfaction and value for our customers through accurate quotes and reliable delivery dates.
• Contribute to a safe work environment that fosters pride in being part of a winning team and promotes personal growth. It is everyone’s responsibility to meet OSHA requirements on the job and to attend and practice what is covered in ongoing safety training.
• Anticipate “next thing” by thinking through the next step in the process of what you are doing. Flag potential schedule, material, or capacity conflicts early, and make suggestions that will help us increase productivity.
• Maintain a positive company attitude and ensure their individual effort is aligned with the company goals.

You ensure that you do your part as your team is responsible for supporting the company vision and mission.

Measure of Performance

• Meeting or exceeding operational goals as established jointly with the General Manager and other members of the Management Team.
• Estimates and quotes that are accurate, complete, and issued on time, with actual job costs that compare favorably to estimates.
• A production schedule that is current, realistic, and clearly communicated, with ordered tanks delivered on time.
• Conducts himself/herself in a professional and cooperative manner at all times.
• Maintains professional appearance at all times.

Day Shift Hours: 6:00am-4:30pm

*Must be 18 years or older to apply*

Key Responsibilities

The primary responsibility of the Estimator/Scheduler is to prepare accurate estimates and quotes for requested tanks and fabrication work, and to build and maintain the production schedule so that ordered tanks are completed and delivered on time.

Authority

The Estimator/Scheduler is given the authority to prepare estimates and to build and maintain the production schedule as directed by the General Manager. Quotes outside established pricing guidelines, and any change to a committed customer delivery date, are to be reviewed with the General Manager before they are released. We have steady work that has to be done every day to meet our delivery schedules.

• Can request drawings, specifications, and clarification from customers and engineering as needed to complete an estimate.
• Needs to review all company Standard Operating Procedures.
• Can request material pricing and lead times from vendors, and can request expedited materials and equipment with the Shop Foreman.
• Can request job status updates from the Shop Foreman and Production Managers to keep the schedule current.

General and Administrative

• Maintain a professional appearance and demeanor that reflects the company’s commitment to quality, continuous improvement and respect for individuals.
• Keep abreast of industry trends, material pricing, and new technologies.
• Maintain organized estimate files and job records so that quotes, revisions, and customer correspondence are easy to find.
• Review any new processes and procedures developed by Management.
• Provide schedule and job status reports to the General Manager and management team as requested.
• Follows safe work procedures for all operational activities, including use of personal protective equipment when in the shop.
• Ensure required reports are provided on a timely basis. Keep activity log updated on a daily basis to track output and productivity.
• Records all time usage accurately.

Estimating

• Review customer requests for quotation, specifications, and drawings, and identify any missing information or conflicts.
• Perform material and labor takeoffs for tanks and related fabrication work.
• Obtain material, outside-service, and freight pricing and lead times from vendors.
• Prepare complete, accurate estimates and quotes, including material, labor, equipment, freight, and overhead.
• Track the status of open quotes, follow up with customers, and maintain an estimate log and revision history.
• Compare actual job hours and material costs to estimates and use the results to improve future estimates.
• Hand off awarded jobs to production with complete and accurate job information.

Scheduling

• Build and maintain the shop production schedule based on awarded jobs, customer delivery dates, shop capacity, and material availability.
• Coordinate job sequencing, crew assignments, and progress with the Shop Foreman and Production Managers, and update the schedule daily.
• Confirm with the Production Managers and vendors that materials and long-lead items are ordered and will arrive in time to support the schedule.
• Identify potential delays and capacity conflicts early and recommend solutions.
• Communicate schedule changes and delivery dates promptly to customers and the management team.

Customer Support

• Ensure the company focuses on providing outstanding customer service by responding to quote requests and status inquiries promptly and professionally.
• Help track job budgets by comparing hours, material usage, and equipment needs to estimates, and report variances to the General Manager.

Communication & Coordination

• Attend operational meetings when requested and provide schedule and estimating updates to the General Manager and Shop Foreman on a daily basis.
• Communicate clearly and respectfully with customers, vendors, and shop employees.

Additional Duties

This job description in no way states or implies that these are the only duties to be performed. You will be expected to follow any other job-related instructions and to perform other job-related duties as requested by ownership.

Physical Demands

The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Appearance at all times must represent the company image.
• The work for this position will be a combination of office and shop work, with regular time in the shop to track job progress.
• Office work area may have fluorescent lighting and air conditioning.
• Shop sites have harsher conditions at times, and required personal protective equipment must be worn in the shop.
• Noise level is usually moderate in the office and loud in the shops.
• Fast-paced environment: subject to numerous schedule and priority changes and short notice activity.
• Must be able to sit and work at a computer for extended periods, and to walk and stand in the shop.

Benefits

Offers a competitive salary and a comprehensive benefits package:

• Medical, dental and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO)
• Life and disability Insurance

Benefits may vary based on employment classification and hours worked.

Equal Opportunity Employer

Coyote Tanks Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Required

• Demonstrated ability to effectively work with minimal supervision, stay organized, and manage multiple priorities and deadlines.
• Knowledge of, or willingness to learn, steel tank fabrication and the oil field and chemical industries.
• Able to read and interpret blueprints and drawings and perform material takeoffs.
• Strong attention to detail and ability to do routine math calculations accurately.
• Ability to effectively communicate in English both verbally and in writing with customers, vendors, and shop employees.
• Working knowledge of Microsoft Office (Excel, Word, Outlook) and ability to learn company estimating and scheduling systems.

Preferred

• 1 year or more of experience in estimating, scheduling, or production planning in a fabrication, manufacturing, or oil field equipment environment, ideally with tanks, vessels, or structural steel.
• Experience with job costing, ERP, or scheduling software.
• Welding or shop experience is a plus.