Operations Specialist at University of New Mexico – Albuquerque, New Mexico

Requisition ID: req34897

Working Title:
Operations Specialist

Position Grade:
11

Position Summary:
The Office of the University Secretary (OUS) is seeking a self-motivated,team-oriented Operations Specialist responsible for providing high level administrativesupport to UNM Faculty Governance committees including but not limited to theAcademic Freedom and Tenure Committee, Faculty Senate Policy Committee, FacultySenate Ethics Advisory Committee, and the Faculty Senate Health Sciences CenterCouncil. This position will primarilymanage the policy development and revision process and provide project supportfor maintenance and upkeep of the UNM Faculty Handbook.

About the Office of the University Secretary
OUS is headed by the UniversitySecretary who reports directly to the provost. The leadership of the AcademicFreedom and Tenure Committee, Committee on Governance, Faculty Senate, andvarious Faculty Senate committees rely on the information and advice from theUniversity Secretary, providing the main source of continuity for facultygovernance. The office also provides administrative support to the 26 FacultySenate standing committees and various ad hoc faculty governance committees.
Additionally, OUSis responsible for the UNM Commencement ceremonies, held in the spring and fallof each year and First-Year Convocation, held each August. The OUS staff workas a team to support the success of these events.

Operation Specialist Key Responsibilities:

• Compiles, organizes, and evaluates information necessary to develop and prepare University policy recommendations, comparison of policy issues at other universities, and federal, state and University regulations.
• Consults, interacts, or collaborates with faculty, other internal/external staff, and/or consultants to facilitate the successful implementation of new or revised policies, programs, and procedures, and to ensure the implementation and administration of program objectives.
• Responsible for updating and maintaining the UNM Faculty Handbook, including creating and adhering to template formats to create consistency. Works with faculty governance committees to create or update policy content.
• Establishes priorities and scheduling to committees and provides specialized advice, facilitation, and support to management, faculty, and staff in the development and implementation of effective systems, procedures, programs, and/or practices within the office.
• Provides administrative assistance to the University Secretary in handling confidential records, managing complaints that come before faculty governance committees, and planning logistical arrangements for meetings or hearings.
• Provides support to the formal academic ceremonies including University Commencement, the campus-wide graduation ceremony for all students (spring and fall) and First-Year convocation (August) as a member of the OUS team.
• Maintains appropriate records of management and statistical information and represents the University Secretary on committees as needed.
• Performs miscellaneous job-related duties and manages projects as assigned to support the OUS team.

Knowledge, Skills and Abilities:

• Skilled in the use of personal computers and related software applications.
• Skilled in organizing resources and establishing priorities.
• Records maintenance skills such as public records management, historical archiving, or database development.
• Ability to develop, evaluate, and edit the content, structure, and format of written materials.
• Advanced verbal and written communication skills.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
• Working knowledge and specialist skills in one or more designated core operational areas, such as administrative, business, fiscal, or human resources management in an academic environment.
• Demonstrated knowledge of higher education policy.
• Ability to manage projects and prioritize duties.

See the Position Description for additional information.
Campus:
Main - Albuquerque, NM

Benefits Eligble:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

Department:
Ofc of the University Secretary (930A)

Employment Type:
Staff

Staff Type:
Regular - Full-Time
Status:
Exempt

Pay:
Monthly: $3,802.93 - $5,097.73

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement:
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required:
Yes
For Best Consideration Date:
11/14/2025

Application Instructions:
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
To be considered, please submit 1) A cover letter summarizing relevant experience and explaining why you are qualified for the position, specifically addressing the key responsibilities of the position, 2) Resume; 3) Three professional references, preferably supervisory.Minimum Qualifications: High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Bachelor's Degree.
• Demonstrated project management experience.
• Demonstrated executive or high-level administrative experience including managing schedules, taking meeting minutes or notes, and creating executive-level communications.
• Skills in developing policy and documenting procedure.
• Demonstrated ability to maintain confidentiality and protect and manage sensitive information.
• Demonstrated experience in using Microsoft Office, Microsoft Teams, Zoom, and web-based content management systems.