Events Intern at GREATER DES MOINES PARTNERSHIP – Des Moines, Iowa

BASIC FUNCTION:

Under the direction of the events team, assist in the preparation of a variety of Partnership events taking place in 2024. The Greater Des Moines Partnership Downtown events team produces a variety of events and pop-up activations includes but are not limited to: Downtown Des Moines Farmers' Market, World Food & Music Festival, Out to Lunch, Great DSM Hot Air Balloon Hunt and Hide-and-Seek Ornaments You Keep. This position will include in-office and on-site event hours from April through September.

This position allows for flexibility in working hours throughout the span of the internship. During the summer months, intern is expected to work 20-30 hours/week in our Downtown Des Moines office space within the hours of M-F, 8 a.m. - 5 p.m., along with rotating Saturday mornings at the Downtown Farmers' Market (1-2 per month) and the week of and leading up to the World Food & Music Festival (Aug. 23 - 25). During the school semester, intern is expected to work 10-15 hours/week in our Downtown Des Moines office space, and occasional nights and weekends as needed for production purposes.

ESSENTIAL JOB FUNCTIONS:

• Provide in-office event support for Events team, which includes assisting with weekly Downtown Farmers' Market tasks, stocking merchandise for events, inventory supplies, event production, communication with vendors, organization of internal documents, phone calls, and more.
• Provide on-site event support for Events team, which includes set up and tear down of events, transportation of supplies, on-site vendor communication, volunteer management and more.
• Establish and maintain relationships with local businesses, potential vendors, current vendors, volunteers and more.
• Help with vendor management which includes; updating vendor information in event platform, document and packet creation, credentials and vendor communication.
• Distribute posters and other event marketing materials around the metro to event sponsors and supporters as needed.
• Support event team by making sure database is updated with current information. • Other duties as assigned.

JOB SPECIFICATIONS:

SKILLS AND ABILITIES:

• Team player with a positive attitude.
• Excellent written and verbal communications.
• Ability to problem solve.
• Ability to work under pressure to meet deadlines and complete multiple projects in stressful situations.
• Capacity to work independently and demonstrate initiative.
• Highly self-motivated.
• Ability to be the onsite leader, which includes vendor and volunteer management and make educated decisions, including task delegation in a collaborative way.
• Integrate the organization's business strategies by building positive internal and external relationships.

EDUCATION AND EXPERIENCE:

• Working towards Bachelor's degree in events, business or project management.
• Prior experience assisting at events.
• Working knowledge of Microsoft 365 products, including Outlook, SharePoint, Teams, Excel and Word.
• Written and verbal communication skills, including demonstrated ability to articulate the organization's philosophy and position to a wide range of audiences and to the media.
• Experience in interacting with the community, Investors and the internal teams.

PHYSICAL REQUIREMENTS: (SIGNIFICANT LIFTING/STANDING/SITTING):

• Ability to set up and take down event equipment, including lifting, pushing, pulling, reaching, walking, squatting and working during inclement weather.
• There is some prolonged standing while overseeing or providing staff support for various. Organizational activities and events.
• Works Saturdays during Market season and Winter Market; works beyond normal business hours at times.
• Valid driver's license.