Accounting Coordinator in Santa Clarita, California at Williams & Watt Incorporated

At Williams Rebuild, we don’t just build houses—we restore peace of mind. As a family-owned, Southern California-native homebuilder with over 30 years of trusted experience, we are dedicated to helping families navigate the rebuilding process with confidence, clarity, and genuine care.

Our team provides the expert guidance, quality craftsmanship, and streamlined processes necessary to help our communities move forward. We fundamentally believe that new beginnings rise from the ashes, and we are ready to get to work.

If you are looking for a meaningful career with a tight-knit, purpose-driven team that treats employees like family, we invite you to build the future with us.

Take a look at our website to learn more about our mission and our team: www.williamsrebuild.com

SUMMARY:

The Accounting Coordinator will support the day-to-day operations of the Accounting Department by performing a wide variety of administrative functions and assisting with full-cycle accounts payable. This includes reviewing, entering, and issuing timely and accurate payments to subcontractors for work completed on assigned projects, as well as managing vendor relationships. The role requires a detail-oriented and motivated individual to help ensure efficient processing of accounts payable transactions and provide essential administrative support to the team.

ESSENTIAL JOB DUTIES:

Accounts Payable & Financial Processing

• Process accounts payable transactions, including reviewing backup documents, invoice entry, coding, and payment processing in a timely and accurate manner.
• Review project and corporate invoices for accuracy and necessary documentation. Enter invoices into BRIX (ERP system) and acquire necessary approvals prior to payment. Issue checks immediately upon funding and approval.
• Match invoices to purchase orders and verify contract details prior to sending for invoice approval.
• Assist with preparing checks, electronic payments, and expense reimbursement.
• Enter new vendor information and ensure that it aligns with provided W-9, insurance, and license support provided.
• Compile invoices and scan for bank draws as needed. Maintain files on SharePoint.
• Monitor A/P aging and follow up with Purchasing on status of A/P items over 90 days as well as vendor chargebacks.
• Resolve discrepancies with purchasing and internal departments to ensure invoice accuracy.

Financial Tracking & Reporting

• Assist in reconciliation of vendor accounts to resolve discrepancies promptly.
• Maintain accurate coding of project expenses and adherence to company budgets.
• Review company credit cards/ reimbursement expenses. Use Excel spreadsheets to break down costs per project. Enter charges per project into Brix ERP. Notify management of anything odd or excessive spending.
• Review incoming checks received, make copies, match with the proper cost code and description.

Administrative & Department Support

• Maintain shared project files for all original invoices, releases, etc.
• Daily monitoring and management of the AP email inbox, responding to vendor inquiries professionally and promptly.
• Assist the Accounting team with special projects/research as needed.
• Answer, screen, and direct phone calls as needed. Sort and process email.
• Support the accounting team with other duties as needed, contributing to a collaborative team environment.
• Ensure adherence to company policies and industry standards in all transactions and processes.

EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES:

• High School Diploma, required. Associate’s degree, preferred.
• 1-2 years prior Accounts Payable experience, preferably in the construction field.
• Proficient knowledge in MS Office Suite, Adobe, DocuSign, and Accounting software. Ability to learn company ERP system.
• Detail-oriented with a focus on accuracy and efficiency.
• Good listening skills, self-motivated, and team-friendly attitude.
• Ability to work collaboratively and build strong working relationships with internal and external customers.
• Requires the ability to work while functioning under the pressure of problem solving and managing time sensitive deadlines.
• This role is primarily based in an office environment at a desk, which requires a significant portion of the day in a stationary position (sitting/standing) and will be expected to constantly operate computer hardware and standard office machinery. High visual acuteness is required for the consistent use of a computer monitor throughout the day. Occasionally, this position may involve stooping, bending, or lifting up to 25 pounds.

DISCLAIMER: Please note this job description is not designed to be a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employee may be asked to perform other duties as assigned. Williams & Watt/Williams Rebuild is an Equal Opportunity Employer.

Notice to Search Firms and Recruiters: Williams & Watt / Williams Rebuild does not accept unsolicited resumes or assistance from search/recruiting firms for this position. All resumes submitted by search/recruiting firms to any employee at Williams & Watt / Williams Rebuild via email, the internet, phone, or any other method without a valid, written, position-specific agreement in place will be deemed the sole property of Williams & Watt / Williams Rebuild. No fee will be paid in the event a candidate is hired as a result of an unsolicited referral. Please, no phone calls or emails.