Corporate Partnerships Coordinator in Washington, District of Columbia at AMERICAS ESSENTIAL HOSPITALS

POSITION SUMMARY: The Corporate Partnerships Coordinator supports the marketing team with a particular focus on sponsor and partner relationships. The project management-minded Corporate Partnerships Coordinator keeps partnership and sponsorship activities organized and moving forward by maintaining individual plans and records, preparing meeting materials, coordinating schedules and follow-up, tracking partner benefits and deadlines, supporting agreements and invoicing, and assisting with prospect research and outreach.

The Corporate Partnerships Coordinator position is well suited for someone who is highly organized, detail-oriented responsive, and interested in developing experience in corporate partnerships, business development, and association management. If you are the type who enjoys working with people, keeps a dozen moving pieces on track, likes a running checklist, and feels a quiet satisfaction when deliverables land on time, this opportunity may be for you.

The projected salary range for Corporate Partnerships Coordinator is $58,000 - $65,000 per year.

PRINCIPAL DUTIES AND JOB RESPONSIBILITIES of THE CORPORATE PARTNERSHIPS COORDINATOR*:

*below is a summary, not an inclusive list of all responsibilities

Corporate Relations

• Support the Director of Marketing and Corporate Development with corporate affiliate membership, sponsorship, and business development activities.
• Research prospective companies and compile relevant background information in preparation for outreach and meetings.
• Assist with scheduling prospect meetings and preparing briefing materials and agendas needed for discussions.
• Maintain current information on prospective partners and sponsors, including meeting history, outreach activity, deal status, and next steps.
• Support the preparation of partnership agreements, sponsorship information, presentations, benefit summaries, and other business development materials.
• Attend prospect and partner meetings as appropriate to keep relevant notes, capture action items, and assist with follow-up tasks.
• Maintain accurate records of all partner activity in Asana and CRM systems, including agreements, timelines, benefits delivered, and renewal status.

Partner and Sponsor Coordination and Execution

• Assist with the day-to-day coordination of corporate partner and sponsor activities, including the onboarding process, processing agreements, benefits fulfillment, creating database account and contact records, and producing invoices.
• Maintain accurate records of partner and sponsor benefits, deadlines, activities, and completed deliverables to ensure continuity between staff and support renewal discussion.
• Track upcoming commitments and follow up with internal and external stakeholders when information or action is needed.

Project Management and Internal Coordination

• Use Asana to manage all assigned responsibilities, including task ownership, deadlines, dependencies, and documentation.
• Maintain organized project timelines and checklists for recurring partnership and sponsorship activities and monitor deadlines and follow-up when action is needed. Update projects as processes evolve.

MINIMUM EDUCATION AND EXPERIENCE for the CORPORATE PARTNERSHIPS COORDINATOR:

• Minimum of one year relevant experience in business, project coordination, client service, administration, events, marketing, or related field.
• Bachelor's degree required, preferably in communications, marketing, business, public relations, nonprofit management, or a related field, or an equivalent combination of education and experience.
• Experience managing multiple assignments or deadlines through employment, internships, education or extracurricular activities.
• Experience with project management software, such as Asana, Smartsheet, Monday, etc.
• Familiarity with Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel as well as CRM or database experience.
• Association or health-related/medical organization experience a plus.

ESSENTIAL CHARACTERISTICS FOR THE CORPORATE PARTNERSHIPS COORDINATOR:

• Highly organized with strong attention to detail and follow-through.
• Proven ability to manage multiple assignments with accuracy, follow-through, and timeliness.
• Strong proofreading skills and commitment to producing accurate work.
• Ability to follow established processes, take clear notes, retain information, and apply feedback to future assignments.
• Comfortable asking questions, identifying missing information, and raising concerns before they affect a deadline.
• Comfortable learning new technology, systems, and processes.
• Clear and professional written and verbal communication skills.
• Strong customer service orientation and ability to work collaboratively with internal and external stakeholders.
• Reliable, responsive, and willing to take ownership of administrative and detailed project work.
• Curious, resourceful, and interested in learning about corporate partnerships, sponsorships, and business development.
• Demonstrated behavior consistent with association core values.
• Ability to travel occasionally.
• Ability to live in Maryland, D.C., or Virginia and commute to the Washington, D.C., office.