Warehouse & Inventory Specialist in San Jose, California at CIRCUIT CHECK INC

About the job

Who we are:

Circuit Check is the market-leading provider of automated test systems and test fixtures for complex electronic products for the automotive, military/aerospace, medical, industrial, and computer networking industries. At Circuit Check, we believe that innovation is a must, and that a challenging and robust environment where the work is consistently new and cutting edge is the best way to foster creativity. If you are ready to further your career in a fast-paced, technology driven organization where our test designs impact products that are used by millions of people around the world every day, then we invite you to join us at Circuit Check. Our design staff includes electrical, software, mechanical engineers, and project managers. Our systems are supported by staff throughout the United States, Canada, Mexico, Europe, Malaysia, and China.

Position Summary

The Senior Warehouse & Inventory Specialist serves as the on‑site subject‑matter expert for all warehouse, receiving, and inventory‑control operations in a high‑tech manufacturing environment. This role ensures the accuracy and integrity of daily inventory activities, including receiving, put‑away, picking, kitting, shipping, cycle counting, and ERP‑driven material transactions. The specialist supports production, engineering, and customer‑facing teams by ensuring timely, precise material flow and acts as the primary backup for shipping and fulfillment operations. The position reports to the Senior Materials Manager and according to the FLSA (Fair Labor Standards Act), this position is classified as non-exempt.

Major Job Accountabilities

Receiving & Incoming Material Control

• Process and verify incoming materials, ensuring quantities match packing lists and ERP requirements
• Inspect materials for damage and verify against purchase orders; escalate discrepancies to Buyers
• Record all receipts, lot/serial data, and inspections in IFS Cloud with high accuracy.

Inventory Accuracy, Traceability & ERP Expertise

• Serve as the IFS Cloud super‑user for warehouse operations, ensuring correct, timely, and compliant transactions
• Perform cycle counts, location audits, and replenishments; document results in the ERP system
• Audit historical material movements to identify root causes of variances and propose corrective actions
• Maintain accurate bin locations, labeling, and traceability for high‑value and serialized components.

Material Handling, Picking & Production Support

• Pick, stage, and kit materials for production shop orders, engineering builds, and service requirements
• Ensure timely material availability to support production schedules and engineering priorities.

Shipping, Crating & Outbound Logistics

• Act as the primary contact for shipping operations, including domestic and international shipments
• Prepare documentation, labels, and certifications required for outbound shipments
• Ensure packaging meets quality and ESD‑safe handling standards for sensitive electronic instruments.

Continuous Improvement & Leadership

• Lead process improvements in warehouse layout, material flow, and ERP data integrity
• Train team members on ERP transactions, inventory best practices, and handling procedures
• Support internal and external audits with accurate documentation and subject‑matter expertise
• Collaborate cross‑functionally with Production, Engineering, Quality, and Supply Chain.

Education & Experience

• High school diploma or GED required
• Minimum 5 years of warehouse, receiving, or inventory‑control experience in high‑tech, electronics, aerospace, or similar precision‑driven environments
• Experience with IFS Cloud ERP strongly preferred; advanced ERP proficiency required
• Prior experience in ISO9001 or similar regulated environments.

What You Bring to the Table

To perform this job successfully, you must be able to perform each essential duty satisfactorily, and regular attendance is required. The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job. Reasonable accommodations may be made to support individuals with disabilities.

Knowledge, Skills & Abilities

• Strong initiative, sense of urgency, and ability to work independently or as part of a team
• Expert knowledge of receiving, shipping, and inventory‑control processes
• Exceptional attention to detail and accuracy in all transactions
• Strong analytical skills for investigating discrepancies and improving processes
• Effective oral and written communication skills
• Ability to operate warehouse equipment safely and efficiently.

What to Expect at Work

Physical Demands

The physical demands described here must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to support individuals with disabilities.

• Ability to lift and carry up to 50 lbs.
• Ability to bend, reach, stoop, twist, and perform physical warehouse tasks.
• Heavy use of office computer systems for ERP transactions.
• Limited exposure to manufacturing environments with dust, noise, and chemicals.

This job description reflects management’s assignment of key responsibilities; it does not prescribe or restrict the tasks that may be assigned.

Base pay is only one element of an employee's total compensation at Circuit Check. Employees (and their dependents in most plans) are covered by medical, dental, vision, basic life, short- and long-term disability and accidental death and dismemberment insurance. Employees are able to enroll in Circuit Check’s 401k plan, in which the Company will match 50% of your contributions up to 6% with a maximum contribution. Paid time off includes vacation and sick time along with nine paid holidays. A summary of benefits can be provided by request via email to hr@circuitcheck.com.

Circuit Check, Inc. is proud to be an Equal Opportunity Employer. We do not discriminate based on identity, race, color, religion, national origin or ancestry, sex (including sexual identity), age, physical or mental disability, pregnancy, veteran or military status, or any other legally recognized protected basis under federal, state, or local law. Because Circuit Check is a federal contractor, we participate in the E-Verify program in certain locations, as required by law. Applicants must be legally authorized to work in the United States without needing sponsorship for an employment visa (e.g., H1B status).

If you need a reasonable accommodation for any part of the employment process, please contact us by email at hr@circuitcheck.com and let us know the nature of your request and your contact information. We'll do all we can to ensure you're set up for success during our interview process while upholding your privacy, including requests for accommodation.