Sr Patient Service Rep in Valhalla, New York at Westchester Medical Center

Job Summary: The Senior Patient Service Representative is responsible for greeting patients and working with them in person, on the phone, or through electronic correspondence to meet their needs regarding scheduling, updating pertinent information, checking in and out, and acting as a liaison in reporting any patient suggestions to management. The Senior Patient Service Representative also acts as a liaison between the patient service representatives and management.

Responsibilities:

• Greets arriving patients, verifies appointment information, and notifies nursing staff in accordance with policies and procedure.
• Registers new patients and assists them in completion of necessary forms.
• Verifies and updates current patient information (demographic, financial, clinical) in the EMR system
• Scans completed forms, identification, and insurance cards into the patient document folder.
• Schedules future appointments based on procedure type, time requirements, and provider schedules.
• Receives, screens, and routes calls to the appropriate destination if necessary. Utilize the triage system for all patient-related calls, in accordance with triage procedures.
• Performs the functions of a Surgical Scheduler as needed and requested by management.
• Initiates, issues, and verifies patient referrals. Initiates and receives insurance authorization/pre-certifications as necessary.
• Accepts payments, issues receipts, and reconciles the cash drawer daily.
• Monitors the patient flow from the lobby to the exam room, making sure patients are seen in a timely manner. Communicates with patients if there are any delays in patient care.
• Creates correspondence for patients who failed to keep appointments in accordance with policy and provider request.
• Accepts deliveries of medical/office supplies and mail.
• Performs general office duties, such as document preparation, scanning, mailing, and filing.
• May be asked to train/ educate patient service representatives.
• Maintains a professional appearance and a clean, safe environment.
• Utilizes technology, including specialized software as applicable, to maximize productivity.
• Develops and maintains electronic files as necessary.
• Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.
• Other duties as assigned.

Qualifications/Requirements:

Experience: Minimum of two (2) years of customer service and/or medical office experience required.

Education: High school diploma or equivalent required. An associate degree from an accredited institution is preferred.

Licenses / Certifications:

Other: Bilingual (English/Spanish) candidates preferred, but not required.

Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).