FVSS Administrative Assistant in Chula Vista, California at SBCS Corporation

Department: Family Wellness and Child Well Being

Program: Family Violence & Shelter Support (FVSS)

Status: Regular, part-time (20 hours)

Location: SBCS Center for Impact

Salary: $21.87 per hour

Schedule: Monday – Friday: 9 a.m. – 1 p.m. Flexible schedule is based on the program needs to ensure an efficient delivery of services.

Who we are

SBCS (formerly South Bay Community Services) transforms communities to support the well-being and prosperity of children, youth, and families. For more than 50 years, we’ve worked throughout San Diego to provide safe shelter, transitional housing, intervention prevention programs, mental health support, and many other services that meet the ever-changing needs of our communities.

Our organization is dedicated to offering high-quality services and ensuring all services align with the community's needs. To best serve our communities, SBCS partners with various grassroots organizations throughout California to develop innovative strategies that enhance services, empower clients, and ensure that culturally appropriate and trauma-informed care is offered. SBCS provides a wide range of services tailored to meet each client's unique needs. At SBCS, our client-centered approach highlights the importance of respect, empathy, and compassion when interacting with all community members.

As a mission-driven organization, our work is centered around providing exceptional, face-to-face support to our clients and community members to foster trust, accessibility and personal connection that are critical to our mission.

About YOU

You are an advocate and champion of nurturing communities where families can pursue their dreams and fulfill their potential.

You are dedicated to and energized by engaging directly with individuals and communities.

You care deeply about the well-being and prosperity of ALL children and youth throughout San Diego.

You want to become a part of an energetic and effective team, and contribute your expertise, creativity, and insights to a unique role encompassing program management, development, and direct counseling services for at-risk children, adolescents, and families.

About our organization

SBCS is home to a committed team of 400 dedicated employees and volunteers who diligently serve all of San Diego County. Having offered services for 52 years, SBCS is committed to providing hope and support for numerous young children, individuals, and families facing adversity. With an annual budget of $68 million, SBCS continues to be a beacon of assistance in the community.

Competitive and Sustainable Employee Pay Package:

SBCS offers competitive pay and additional benefits for full-time employees, including generous vacation time, holidays, health, vision, dental, flexible spending accounts, an employee assistance program, discount programs, public service forgiveness loan, and an excellent retirement plan with matching contributions.

Program:

Family Violence & Shelter Support (FVSS) is a comprehensive program designed to meet the needs of victims and potential victims of domestic violence, batterers and children who have witnessed or been affected by domestic violence in their families and/or been a direct victim by virtue of trying to intervene in the violence. FVSS addresses the issues of domestic violence as it impacts the whole family through prevention, early intervention and treatment strategies. Services are strength-based and offer a wide spectrum of bilingual, culturally competent services in order to terminate the abusive behavior and initiate a healthy relationship within the home.

Essential Duties and Responsibilities:

Under the supervision of the Program Coordinator & Program Director, the FVSS Administrative Assistant is responsible for contributing to the successful support of the program by performing a wide variety of administrative, support and secretarial activities. Services will be in keeping with agency goals, objectives, mission and style and provided within a team framework.

Duties:

• Work closely with the Program Coordinator to run daily reports, complete ongoing assignments, and schedule appointments.
• Perform data entry and data processing tasks accurately and efficiently.
• Research and compile information and coordinate activities between departments and external service providers.
• Order and maintain office and program supplies.
• Coordinate repairs and maintenance of office equipment.
• Maintain confidentiality of all work, including client files and sensitive information.
• Maintain effective communication with student interns and immediate team members.
• Prepare outreach materials for presentations, community events, and general program dissemination.
• Record, prepare, and submit meeting minutes for review and approval.
• Ensure all correspondence and documents are accurate by applying proper grammar, spelling, and punctuation during preparation and final review.
• Ensure all materials represent SBCS in a professional, positive, and effective manner.
• Assist with special projects related to department functions and operations.
• Complete detailed assignments, including statistical tracking and reporting for individual programs.
• Interact with clients as needed for information gathering and support purposes.
• Provide reception coverage at the SBCS main office as needed.
• Transport and/or pick up program documents from other SBCS locations as necessary.
• As other duties assigned.

• High school diploma required; some college coursework preferred.
• Must be computer literate and proficient in standard office software applications.
• Bilingual skills required.
• Ability to type a minimum of 50 words per minute.
• Minimum of one (1) year of administrative experience preferred.
• Ability to work well under pressure and meet established deadlines.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to effectively multi-task.
• Ability to initiate, organize, and implement tasks independently.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work effectively in a team environment with individuals from diverse backgrounds and personalities.
• Ability to work with a diverse population, possess cultural sensitivity, and maintain appropriate boundaries with clients.

Conditions of Employment

• Employment may be conditioned upon satisfactory completion of certain background clearances which may include a Department of Justice criminal background check requiring my fingerprints (Live Scan), screening through the National Sex Offender Public Website, drug test, tuberculosis (TB) test, and such additional clearances as may be required under the program.
• Candidate is required to have reliable transportation; therefore, the candidate must successfully complete a motor history check. Candidate must also possess and maintain a current valid California driver’s license and valid auto insurance policy. (Approximately 20% of the time.)

Physical demands:

• Mentally and emotionally: Ability to work under deadlines, various projects and dealing with clients in crisis and difficult situations.
• Must be able to remain in a stationary position during shift.
• Moves throughout the building.
• Moves, raises, or lowers (includes upward pulling) an object or equipment up to 50 lbs.
• Transports an object, from 20 to 50 lbs. across the facility, for various needs.
• Ability to exert force upon an object so that the object moves away from the force.
• Ability to exert force upon an object so that the object moves toward the force (includes jerking)
• Ascending or descending stairs and ladders when applicable. Body agility is emphasized.
• Balancing: Maintaining body equilibrium to prevent falling when ascending, descending, traversing.
• Stooping: Bending body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back muscles.
• Handling: Seizing, holding, grasping, turning, or otherwise working with objects or office machinery.
• Communicating: Expressing or exchanging ideas. Communicating is important for those activities in which workers must impart information to clients or to the public, and in those activities in which they must convey detailed or important instructions to other workers accurately, or quickly.

The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract.

Accessibility Accommodation

SBCS is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Equal Employment Opportunity

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, genetic information, parental status, national origin, disability status, protected veteran status, or any other characteristic protected by law. Equal Opportunity Employer/Program – Auxiliary aids and services are available upon request to individuals with disabilities.

At-Will Employment Status

Please note that all employment with SBCS is at-will, which means your employment may be terminated at any time by you or SBCS, without cause or advance notice. The terms and conditions of any employment may also be modified.