Coordinator, Regional Events & Meetings in India at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Coordinator, Regional Events & Meetings based in India.

This role offers an opportunity to support large-scale international events within a global entrepreneurial community, contributing to seamless execution of regional meetings and conferences across Europe and South Asia. You will play a key role in managing event registrations, coordinating attendee communications, and ensuring smooth operational delivery for members, speakers, and partners. The position combines strong administrative precision with high-touch customer service in a fast-paced, globally connected environment. You will collaborate with cross-functional teams to support event planning, logistics, and on-site coordination. Working across time zones and cultures, you will help ensure a high-quality experience for participants at every stage of the event lifecycle. Your work will directly support impactful gatherings that foster learning, networking, and entrepreneurial growth.

• Manage end-to-end registration processes for assigned global events, including setup of event listings in CRM systems, configuration of fees, confirmations, waivers, and cancellation policies.
• Oversee attendee data management, including registration lists, waitlists, payments, invoicing, receipts, and reconciliation using CRM tools and Excel.
• Coordinate hotel rooming lists, vendor communications, event logistics, shipping, packing, badge creation, and on-site registration operations.
• Serve as the primary point of contact for member inquiries, providing timely and professional customer service via email and phone.
• Produce and distribute accurate registration reports, event data, and tracking updates for internal stakeholders and leadership teams.
• Support event communications including emails, website updates, promotional content, and on-site materials.
• Maintain and update event procedures and documentation while supporting continuous process improvement initiatives.
• Assist with event planning activities such as registration launch coordination, F&B selections, dietary requirements, and vendor liaison activities.

• Bachelor’s degree in Business Administration, Events Management, Communications, or related field.
• 2+ years of experience in event coordination, administration, association work, or similar operational roles.
• Strong proficiency in Microsoft Excel and Microsoft Office tools; familiarity with CRM/event platforms (e.g., Cvent) is an advantage.
• Excellent organizational and multitasking skills with strong attention to detail.
• Strong customer service orientation with the ability to communicate professionally and diplomatically with senior stakeholders and members.
• Excellent written and verbal English communication skills.
• Ability to work in a structured, process-driven environment with tight deadlines and shifting priorities.
• Willingness to travel internationally and domestically up to 15% and support occasional early/late meetings across time zones.
• Proactive, solution-oriented mindset with strong teamwork and coordination skills.

• Competitive monthly salary in line with experience and global nonprofit standards.
• Flexible and globally oriented work environment with exposure to international events.
• Opportunity to work within a mission-driven global entrepreneurial community.
• Professional development and learning opportunities across events, operations, and stakeholder engagement.
• Exposure to large-scale international event management and cross-cultural collaboration.
• Collaborative and supportive team environment with strong knowledge-sharing culture.
• Travel opportunities linked to regional and global events.