Warehouse Administrative Assistant in Newark, New Jersey at Fabuwood Cabinetry Corp

Fabuwood is seeking an organized and dependable Maintenance Administrative Assistant with experience in administration, purchasing, and inventory. This role provides daily support to the Maintenance Department in a warehouse and manufacturing environment, helping the team keep records, orders, supplies, and schedules organized.

Schedule: Monday–Thursday, 7:30 AM–4:30 PM; Friday, 7:30 AM–12:00 PM

Key Responsibilities

• Provide administrative support to the Maintenance Manager and team.
• Enter, update, and organize departmental records, logs, and spreadsheets.
• Assist with scheduling meetings, appointments, and service visits.
• Prepare and organize documents, reports, and correspondence.
• Process purchase requests, track orders, and organize invoices.
• Help monitor inventory of maintenance parts and supplies, and assist with reordering as needed.
• Communicate with vendors and internal departments about orders, deliveries, and pending requests.
• Maintain organized electronic and paper filing systems.
• Assist with other administrative duties and department projects as needed.

Qualifications

• Previous administrative or office support experience required.
• Experience with purchasing, order tracking, or inventory management preferred.
• Strong organizational skills and attention to detail.
• Basic proficiency in Microsoft Excel, Word, and Outlook.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and follow through on assignments.
• Ability to work independently and collaboratively.
• Experience in a warehouse or manufacturing environment is a plus.
• Maintenance knowledge is helpful but not required.